Pcards can be used for cash advances, True or False?
False
100
You are given a THS contract with a ceiling amount of $20,000 that requires approval. Which level of DOA can approve this contract. What if the contract is for $55,000.
Director's up to $49,999
ADM $50,000 & up
100
What was one major change in the Travel, Meal & Hospitality Expenses Directive
Meal receipts are no longer required for submissions with iExpense approval.
Note: Group meal receipts are still required
200
Under Salary forecast in allocation type "B & I", what is B used for?
B stands for business days and is used to validate the entry
200
You received an invoice from vendor for $6,000 + HST. What is the process of paying the invoice
As per TBS FDOA it is mandatory to create PO for all goods & services (non-consulting) above $5,000 and the invoices are to be received against PO.
200
Identify any 2 things that are non-compliant for p-card reconciliation
There are number of non-compliant items for pcard. Some of the major ones are
- splitting payments
- no pre approvals for e.g. courses, equipment order etc
- use of pcard by someone other than pcard holder
200
Name any two documents that are required for an external/non-OPS hire as opposed to an internal/within OPS hire?
There are multiple documents, some of them are below
- Oath of office
- Banking information
etc
300
10) Is Vacation Payout classified as Salaries or Corporate Benefits?
Salaries
300
Retirement payments or Legislative Severance Payment classified as Salaries or Corporate Benefits?
Corporate benefits payments - The amounts can be forecasted as in and out.
300
What is the process of paying a $2,000 Consulting Invoice
As per the procurement directive and TBS FDOA, all consulting services require a Purchase Order regardless of the amount.
300
If the consulting contract is amended above the ceiling price, what would be approval process?
ACE is consulted and a approval process is put in place which includes Decision note and routing forms for appropriate DOA approval.
400
What does an “un-invoice receipt” status means on an open PO report line
The invoice has been received in IFIS by user but not received by OSS yet (2 way match not completed)
400
What is the most significant difference between the WEAR Form Tool and the Manual WEAR Form
- WEAR form tool is automated and requires all required field to be completed before moving on to the next step. This ensures consistency and accuracy. In the manual WEAR form, it prompts the mandatory fields but the WEAR Form can still be completed and submitted without filling all the required fields.
400
An employee claimed accommodation, meals and airfare on their iExpense. How will you reconcile the diversion statement
Airfares cannot be claimed on the iExpense. This has to be identified on the diversion statement and reach out to the employee to return funds via personal cheque in the name of Minister of Finance. Note - Same goes for the rail fares.
400
A tcard was mistakenly used for personal expenses by the employee, how should that be rectified?
Employee is responsible for calling the tcard customer service and issuing a credit against their personal credit card.
500
Name two important documents required by OSS when an employee is leaving the OPS
WEAR Form and Return of Assets forms
500
How many digits are in an IFIS string?
37
500
Who is not included in the IFIS FTE count
Students, LTIP, Leave of Absence, Maternity/Parental Leaves
500
What is wrong with this: 034-340501-0000-515150-986601-0000-0000
- The cost centres and account codes are flipped. Account codes comes after cost centre
- Program code for OIAD is 340601
- 3rd Initiative zeros are missing