General Knowledge
If you have questions about your Staffing Analysis, who do you contact FIRST?
Your DM
What is the key to successfully meeting your target?
Review the summary to match what you have on your daily/weekly schedule
What does FTE stand for?
Full Time Equivalent
Where do the hours for my Assistant Director go?
The Assistant Director role falls under the teacher category and they should be assigned to a classroom or a breaker role.
What payroll code do you use for Training?
Training
Who is your Head Office support for Monthly Staffing Analysis?
The one....The only....TARA JAMES
What do you do if there is efficiency?
Look at staffing and enrollment to reduce the room
What is FTE based on?
Kindertales Enrollment
Why does the Support hours target change each month when I have a cook on site that should have 40hrs per week?
This number is estimated based on what was worked the month before. For locations with full time cooks, this number would adjust up to 1 FT staff each day
What payroll code do you use for Staff Meetings?
Meeting.
Where do you go in Kindertales to look at your rooms to confirm if an efficiency is possible?
Enrollment manager
What does a room efficiency adjustment tell you on the staff analysis?
That there is an opportunity for room maximization
What does 1 staff FTE = ?
160 hours/4 weeks
Why do the numbers for the breaker role change every month?
The breaker hours are based on how many staff are required for ratio coverage based on the FTE report. If the ratios change in the program or there is an efficiency this would change the breaker hours.
How do you loan a staff member on ADP?
The Location ID, Room ID and the Location all need to be changed.
Both directors need to approve the timecard.
What does HOSR stand for?
Hours Outside of Staff Ratio
Why is green not always a good thing?
You may be under staffed, which can affect your labor totals.
How do you update KT ratio information if it is not correct?
Through your DM with the Location Revision worksheet
DOUBLE JEOPARDY!!!
How often should you check your staff's actual hours worked?
At least once per day. Additionally, check on Wednesdays for weekly totals/overtime reduction.
What happens if a job title has not been updated?
The job title links the staff to the categories of Director, Teacher or Support. If the job title doesn’t reflect the role the hours will be allocated in the wrong category and will affect whether you meet your staffing target.
What platforms should match in regards to staff names and classroom information?
Kindertales, Organizational Chart, ADP
What does the colors indicate when you receive the analysis?
Red - over hours
Yellow - slightly over but still good
Green - under the staffing hours
If one teacher works 40 hours a week and another works 20 hours a week, together they represent this many FTEs?
1.5
What should you do if you enroll new students and/or a new teacher?
Connect with your DM, who will discuss with Tara.
How do you determine allotted payroll hours for your staff?
The forecasted hours are broken down into weekly and bi-weekly total hours under each location.