Producers & Management
This person oversees finances, negotiates contracts, and may set ticket prices for a production.
Producer
This person leads rehearsals, blocks the play, and shapes actors’ character choices.
Director
This person ensures all technical aspects (set build, lighting put-in) are completed and recruits crews as needed.
Technical Director (TD)
This team performs set changes and other backstage tasks during the show.
Run Crew
This manager’s main job is to advertise the show and coordinate posters, flyers, and public announcements.
Publicity Manager
Name one responsibility the Producer handles related to legal compliance.
Examples: ensuring copyright compliance, handling insurance liability, payroll, or tax compliance
Who assists the Director by taking notes, scheduling, and sometimes running rehearsals when the Director is unavailable?
Assistant Director
Who converts the Set Designer’s plans into the actual built pieces and leads the construction crew?
Master Carpenter
Which backstage leader is present at virtually every rehearsal and performance and calls all technical cues?
Stage Manager
Who is responsible for ticket sales, seating issues, and audience-related concerns during a performance?
House Manager
Who works directly under the Producer to manage daily rehearsal order, call cues, and communicate with technical crews during performances?
Stage Manager (Production Stage Manager)
Which creative team member designs dances and teaches movement to the cast?
Choreographer
Which role creates the plan for lighting and coordinates with the Master Electrician?
Lighting Designer
What is the job of the Props Manager? Give two examples of items they might source.
The Props Manager sources/creates items actors carry onstage — e.g., weapons, teapots, luggage, specialty items.
Name two roles that typically assist the Publicity Manager in producing visual advertising materials.
Graphic Designer and Publicity Crew (or Webmaster)
Which role is primarily responsible for assembling the printed program, collecting bios, and managing program ads?
Program Designer
Name two people (roles) who collaborate closely with the Set Designer when creating a feasible set.
Lighting Designer and Master Carpenter (also Master Electrician)
Who runs the lighting cues during a performance, taking directions from the Stage Manager?
Light Board Operator
Explain the difference between a Rehearsal Stage Manager and a Production Stage Manager.
Rehearsal SM attends rehearsals and records blocking; Production SM runs the show during performances (calls cues) — sometimes different people.
What should the Publicity Manager coordinate with the Producer and Director to ensure a consistent campaign? List two items.
Coordinate show information (title, dates/times), artwork/branding, pricing and ticketing details, press releases/social media plan.
Describe two ways a Producer might support a touring production beyond the initial run.
Answers may include: arranging tour bookings/management; coordinating with venues; managing transportation/logistics; ensuring contractual and technical requirements at each venue; liaising with local production teams.
Explain how a Director and Costume Designer should collaborate to support the artistic concept of the show.
Answers should include collaboration on color, style, period, movement needs, quick changes, and fitting costumes so they support director’s vision while meeting technical and actor needs.
Describe the difference between the Technical Director’s role when it is “purely administrative” versus “hands-on.”
Administrative TD: delegates tasks, schedules, ensures manpower; Hands-on TD: directly supervises building, solves technical problems, steps in to fix unresolved issues.
Describe three responsibilities of an Assistant Stage Manager during a large production.
Examples: calling actors to rehearsal, recording blocking, providing line cues, running rehearsals, communicating notes between director and crew, coordinating props/backstage during performances.
Describe the tasks the Orchestra Manager performs to support the musical elements of a production.
Recruit and schedule musicians, coordinate with Music Director, arrange rehearsal accompanists, manage orchestra logistics and communication with cast/crew.