Group-on
Group criteria for new hires in Workday at your hospital
On the 2nd page, which option should you choose?
Training Assignment Workflow
- Assigned only
- Assigned and Approved
- Assigned, Approved, and Registered
Assigned, Approved, and Registered
For a tutorial your users would watch as a reference, when creating the video, do you check "enable preview"?
Yes! If it's assigned, don't check so they have to register on their transcript.
Where do I find reports that Amber and Brooke made for us?
Reporting > Shared with me
After creating a material, video, or SCORM (OLT), where should you go?
Course Catalog and edit to add the fields that are not present during creation (recurrence and mobile options)
What field do you use to filter out employees on leave?
Absent = FALSE/No
Under email settings, does anything need to be changed?
ALWAYS click "assign training emails"
When creating something new and you're not sure how it works yet, how should you create it?
in STAGE first
A manager/director at my hospital wants to know the completion rate for ART. What do I do?
Direct them to the ART 2024 Dashboard
My new agency nurse just started. I found her old account in the Learning Center. Can I re-activate her?
Not without updating her info: new manager, email, user type, last hire date, job code, etc.
What field do you use to filter out remote users (never step into a facility)?
Remote = No or (does not equal) Yes
Oh no! I clicked submit too fast! How do I undo??
Use the "Remove from Transcript" button on the summary.
When scheduling a class, how do you avoid your ILT session being marked "tentative" (and your employees can't sign up)?
Pick a room! Do not select just your facility (top level); the rooms are sub-locations under each main hospital.
There's also a box to "confirmation required" when you're adding a location - do NOT check it.
Brooke made an awesome report. I don't want to mess it up, but I need to add my own filters. Do I start from scratch?
Copy and make your own.
These are the LOs in my curriculum. What # goes next to each so they have to take them in the correct order
Video A - watch 1st
Material B - view whenever
Material C - after material B
Test D - LAST
1, 1, 2, 3
Video A - 1
Material B - 1
Material C - 2
Test D - 3
When doing a huge population, who should be excluded? (There may be multiple answers.)
Community Connect, med staff, students, observers, people from CS/CSAD "hospital"
Making reports is so tedious... I just want a quick summary of my assignment progress. What do I do?
Click on the LAT title to go the summary page. You'll find a graph and exportable report at the bottom.
I made changes to my PPT (existing LO) - How do you change it?
Material admin > RE-VERSION. Do NOT create a new LO.
I need to adjust the filters to take a peek at results - how can I modify the filter on a report (or template) without changing the report?
Click the title to modify filters and export without changing. (Or you could do in Excel.)
A nurse was assigned BLS in error. How do you correct from her transcript?
REMOVE and take off due date (not except; she's a nurse and will likely have to take BLS in the future)
Training must be assigned to all new and existing nurses in the acute care areas. Make a group...
Hospital = __, Cost center = ##..., job code = ## (applicable nursing jobs, including agency nurses)
& recommend excluding "on leave" (absent = no)
On the last screen, where you select the users, you need to assign something they've already taken in the past. Which option do you select for them to take it again?
Recurrence
NOTE: If you do not see this option, the "recurrence" boxes are not checked off in the catalog.
Check with the Learning Committee. Let's collaborate on training and use content we already have before duplicating education.
For what LO type will there ALWAYS be duplicates in your report?
ILT - events and sessions (to easily remove, sort by training type (Z-A) and then Transcript Status)
I'm doing a tough assignment. Feeling a little lost. Where can I go?
Call OD, open ticket, ask Admin Teams group, checkout Admin site or CS Success Center