Set it Up
What is an acceptable form of Student ID
Student Card, Drivers Licence, Health Card
What form of communication should be used to keep coworkers informed?
Teams
Can students complete exams outside of the time parameters given by instructors?
No
Where must students place their belongings?
Must place their belongings at the front or back of the room away from all writing students
Should you check in with the head proctor or program coordinator prior to leaving your shift?
Yes!
When students arrive what information must be noted and or collected?
Students I.D and signature (sign in) should be collected, as well as what students are permitted and not permitted to have on their exam table
If you need to be covered can you request another individual on teams to take your post?
Yes, please go on Teams and ask if you need to be covered
What information should you as the proctor have when invigilating an exam?
Know when students can and cannot leave the room and be aware of students' start and end time.
During the exam what should a proctor do to watch over the students?
Walk around the room
How many students can go on a bathroom break at a time?
One
What must you know as a proctor when checking in students?
Initial check in point and where to escort students (their classroom for the test)
Who should students call if they have a question?
Speak to the exam proctor
What must students do after completing their exam?
Signed the exam envelope
When should you inform students of their remaining time during an exam?
30 minute and 10 minute mark
How many times can a student take a bathroom break?
Only as necessary
How does computer exam set up differ from physical exams?
Set up computers to meet students accommodations and download exams
How must students be identified/addressed over teams?
First name and last initial
What are the rules regarding when students must go to the waiting room?
Ensure that the student has overlapped the class writing time by 1 hour, otherwise they must wait in the waiting room
When a student goes to the washroom what steps must be taken to ensure academic integrity?
Record time student leaves and returns
How should you handle students' personal electronic devices?
Students must be told to turn off all electronic devices and leave them in their bag as they are not allowed to be on their person and to remove any smart watches
What must be done when arriving/preparing for your shift? List the 5 key things!
1) Confirm what room you are in on When I Work
2) Check in on Teams
3) Obtain Exams and Exam Bin
4) Review Student Accommodations and Collect Needed Materials
5) Take Inventory and Not Any Missing Exams
Are students able to get a hold of their professor? How? If we cannot notify the professor what must the proctor do?
Yes. We can try to call the professor. If you can not contact the professor note the issue and how you approached it.
How must you close up your room after completing your shift? List the 5 key things you should do!
1) Ensure all exams are handed in
2) Remove all exams and work from computers
3) Take all exams, sign in sheets and bins to the main room
4) Lock up and then return keys and USBs.
5) Sanitize the work area.
List 4 student behaviors which may cause you to notify the program coordinator or head proctor
1) Request frequent
2) Long break
3) Lack of focus
4) Suspect cheating
What are some accommodations students may have? List at least 4!
Music, noise reduction, computer, technology, USBs, split test, lamps, office equipment, AT Software