Procedures
What TWO things should be chosen first when planning travel?
Preferred dates and preferred time of travel.
Which document shows your identity and nationality and allows you to travel to foreign countries?
Passport
Tickets can be purchased from where? Give ONE place.
Online/telephone/company office/travel agency (any 1).
What is an itinerary?
A plan showing travel details (flight info, times, airport, check-in) and where the person will be during the trip.
What does “making hotel reservations” mean in travel arrangements?
Booking accommodation and choosing what type of facility is needed.
Name the three modes of transportation mentioned.
Air, land, sea.
Which document shows permission to enter certain foreign countries (e.g., USA/UK)?
Visa
Name TWO types of fares offered by airlines.
One-way and return/round trip
Name TWO details found on an itinerary.
flight number, departure time, arrival time, airport, check-in time.
What is a travel folder used for?
To keep travel documents, cards, and important items safe and organized.
Why should you compare similar travel routes and cost?
To find cheaper/better options and plan backup routes.
Which document proves you’ve been vaccinated/revaccinated and are not a health risk?
Health certificate
What does “interpreting schedules” mean?
Understanding departure and arrival details of the aircraft/vessel/vehicle.
Name THREE things an assistant must do when scheduling appointments for the executive’s trip.
find who they’re meeting, set dates/times, update diaries, verify with persons, reschedule office appointments, arrange another administrator to take appointments.
Name THREE items that could go in a travel folder.
Passport, visa (if needed), Health certificate, etc.
List FOUR things a staff member must consider when making travel arrangements.
dates, time, mode of transport, health requirements, visa requirements, entry restrictions, alternative routes/cost, accommodation, tours/other services.
What is an entry permit used for?
It gives permission to enter/stay in a country and helps immigration know who is entering, why, and for how long.
A traveler has a ticket but doesn’t know the departure time. What step did they miss?
Interpreting schedules / checking the schedule details.
If meetings clash or someone can’t meet, what should the assistant do?
Verify and reschedule appointments; update diaries.
Why is it risky to travel without organizing your documents in one place?
You can lose important documents, delay travel, and cause problems at check-in/entry.