TEARC Requirements
This required travel reimbursement form must be typed and not handwritten.
What is the TEARC?
This is the maximum total daily meal reimbursement when receipts are provided.
What is $50?
Travel arrangements should generally be made at least this many weeks prior to travel.
What is two weeks?
When claiming private mileage, this normal commute distance must be deducted.
What is the one-way commute between home and assigned work location?
All receipts must be attached in this form when submitted with a TEARC.
What is original itemized receipts taped to the receipt attachment form?
These two individuals must provide original ink signatures before a claim can be processed.
Who are the employee and the supervisor?
Without receipts, this is the total daily reimbursement limit for meals.
What is $34?
When entering airfare that has not yet been charged to the county card, this payment type is selected in Concur.
What is Pending Card Transaction?
Mileage claims must reflect this type of route between locations.
What is the shortest or most reasonable route?
If the signature on a TEARC does not appear original, the claim must be handled this way.
What is returned for proper signature?
Claims submitted more than six months after travel require this additional approval.
What is Director approval with a memo?
Alcohol appearing on a meal receipt must be handled in this manner before reimbursement.
What is removed or excluded from reimbursement?
If no Travel Request was processed, this must be entered in the Request ID field.
What is None?
When mileage appears excessive, this action should be taken.
What is contacting the employee for clarification?
If a lodging receipt on the TEARC includes personal charges, those charges must be handled in this manner.
What is removed from the reimbursable total?
For lodging reimbursement, the receipt must show this before payment can be issued.
What is a zero balance?
If a conference provides lunch at no cost, that meal must be treated in this way on the claim.
What is not reimbursable?
In Concur, when entering a rental car paid by PO, the amount entered should be this value.
What is $0?
Charges such as parking and toll roads require this supporting documentation.
What are original receipts?
If required fields such as employee ID or assigned headquarters are missing, this must happen before processing.
What is completing or correcting the missing information?
If a TEARC is missing required documentation, this must occur before processing continues.
What is returning the claim for correction?
A meal receipt only shows a total charge with no itemization. Before reimbursement, this must be obtained.
What is an itemized receipt?
Travel occurred without prior approval and does not qualify as mandated travel. This required process was bypassed.
What is the Travel Request approval process?
Office supplies, memberships, or gas for county vehicles fall into this category on a travel claim.
What are non-reimbursable expenses?
If it is impossible to determine who submitted a claim, this action must be taken.
What is returning the claim to the submitting department with a memo?