GSA
per diem
per diem
The Acronym GSA stands for
What is General Services Administration?
Three general allowable travel expenses
What is airfare, lodging, and transportation?
What should you do if the city your visiting in not listed on GSA.gov?
What is use the nearest city to where you are visting.
Estimate costs should be included when submitting this?
What is the Travel Request Form
The Staff Development & Travel Request Form can be found under what dept in SharePoint?
What is Human Resources & Operations?
The purpose of using the GSA per diem rate
What are rates for geographic areas to determine meals and incidental expense rates when using Federal funding. (Any variation of this answer is acceptable)?
How should you handle an expense when lodging is shared with a NALCAB co-worker.
What is obtain an individual invoice for each person sharing a room and pay separately?
Name four categories on the Travel Request form
What is NALCAB Dept, Travel Type, Federal/Non-Federal/, Topic, Airfare estimation, Transportation, Hotel, Tuition/Registration, Per Diem, Total Estimated Budget, Travel Start Date, Travel End Date, Travel City, Travel State, Grant Source, Grant Source Manager, Insperity Reimbursement.
These fees incurred for the convenience of the traveler may not be reimbursable, and would require the specific approval of the department director.
What are Rebooking Fees?
Which receipts should be saved during work/professional development travel?
What is all itemized receipts.
Two pieces of information required to determine the Per Diem rate
What is Year and travel destination (City, State)?
What should you do if your meal and incidental expenses exceed your daily per diem rate?
What is obtain an original itemized receipt for all expenses, document the business purpose, and attain director approval
From an audit perspective travel expenses must be?
What is reasonable and allowable.
This is required for reimbursement of baggage fees.
What is an itemized receipt?
When planning work/professional development travel; to account for unexpected situations, what type of airfare ticket should be purchased?
What is a refundable airfare ticket.
These 2 days are paid out at 75%
What are the first and last day of travel?
Expenses incurred one or more months in advance of travel. The amounts are considered employee receivables until an expense report is submitted to NALCAB after the end of the trip.
What is Employee Receivables?
This type of receipt does NOT count as an itemized receipt.
What is a credit card slip?
STARTS at the time the traveler leaves their home, office or other point of departure.
ENDS when traveler returns to their home, office or other point of the trip's conclusion.
What is Official Travel Time?
What should you do if you believe you may exceed your NALCAB credit card limit during travel?
What is let your Supervisor know who should then request an increased credit limit to Fernando.
What allowances are covered under GSA Per Diem rate?
What is allowance for lodging (excluding taxes), meals, and incidental expenses
When planning to use a rental car, please consider:
What are Parking fees, Vehicle Availability and Car Rental Insurance?
Reasonable laundry and dry-cleaning costs are covered if
What is a trip outside of San Antonio, that extends over a period of seven or more consecutive days?
Name 4 of the 7 simple steps in the Travel process
What is 1st-identify a work travel assignment or professional development opportunity
2nd-Research the travel to include airfare, lodging, transportation, cost of staff development (if applicable)
3rd-Have a conversation with your Supervisor regarding the travel associated with your work assignment or development opportunity.
4th-Submit a travel request form via SmartSheet, we will be reviewing the request form in the next slide.
5th- Get approval
6th-Attend event or participate in work assignment
7th-Save your receipts, submit expense report.
When should you submit your travel expenses on your expense report?
What is the same month the travel was incurred.