TEARC Requirements
This form must be typed and cannot be handwritten.
What is the Travel Expense and Reimbursement Claim (TEARC)?
Maximum daily meal reimbursement with receipts.
What is $50 per day?
A TEARC is missing itemized receipts. What is the issue?
Itemized original receipts are required. If missing, it must be corrected before processing.
Travel arrangements must generally be made at least this many weeks prior to travel.
What is 2 weeks?
Authorization form can be submitted no sooner than this many days before travel.
3 days
These signatures must be original and in ink on the TEARC.
What are the Employee and Supervisor signatures?
Lunch reimbursement limit without receipts.
What is $9?
A lodging receipt includes personal movie charges. What happens?
Personal charges cannot be reimbursed and must be removed.
When entering airfare in Concur, this payment type is selected.
Pending Card Transaction
Standard credit card limit unless emergency.
$5,000
Claims older than this require Director approval and a memo.
What is six months?
Dinner reimbursement limit with receipts.
What is $24?
A claim is submitted 8 months after travel with no memo attached. What is required?
Director approval and a memo are required for claims older than 6 months.
If the trip was not processed as a Travel Request, this must be typed in the Request ID field.
None
Card and TEARC must be returned within this many days after return.
3 days
If lodging is claimed, the receipt must show this.
What is a zero balance and no personal charges?
A meal receipt includes alcohol. What should happen?
Alcohol cannot be reimbursed and must be removed from the claim.
A charge appears that does not match any trip number. What should you verify?
Confirm the trip is listed in SAP and included on the Monthly Travel Card Purchase Report.
When adding a rental car expense, the amount entered is what?
$0 and marked as paid by PO
Employee fails to reimburse excessive charges upon return. What happens next?
Notify via email and require payment within 3 business days. If still unpaid, send second notice and refer to supervisor.
A TEARC is submitted without a supervisor signature. What happens?
What is it must be returned for correction before processing?
An employee submits $62 in meals with receipts in one day. What do you do?
Reimburse only up to $50; the excess is not reimbursable.
An employee repeatedly submits incomplete TEARCs. What can be done?
The claim may be returned to the employee at the discretion of the fiscal clerk.
A trip was not approved before travel and it is not mandated travel. What is the issue?
Travel approval is required prior to travel unless it qualifies as mandated travel. It should not bypass the Travel Request process.
Out of state travel requires what additional approval?
County Administrative Office approval attached to Authorization form