Travel Card
When a person is traveling for a conference/seminar/business trip, it must be approved with a Travel Request before any purchases are made for said trip
What is the Travel Card
This is used to make purchases for programming, and or taking candidates out to dinner
What is a P-card
A vendor hold check must be completed ____________ the purchase is made
What is before
Submit all receipts being reimbursed or from T-card to
What is the business office
When you you Fill out the majority of the expenditure form where does your supervisor sign and date
What is Amount Not to Exceed
Receipts need to be submitted within ______ business days of transaction
what is 3 days
These are all types of _____ of purchases when using the Travel Card: Purchases that directly benefit the university, Purchases allowed by the university, Airfare, Rental Car & rental car gas, Hotel
Approved
If your purchase is going to be $500.00 or more you must get
What is a vendor Hold
Save the file in the following format
What is Dollar amount – Date of purchase – Vendor – Last name, First name – Last 4 of Credit card
When using the travel card you can not exceed Gratuity over
What is 20%
What is the name of the form you must submit when making a purchase
What is a expenditure
These are all types of_________ Charges when you use the T-Card
Items for Personal use, Items not related to the university, Items prohibited by a sponsored agreement, Meals for non-overnight trip, Cash advances
What are Prohibited Charges