Pre/Post Trip Checklist
Where can you find the Pre and Post trip checklist?
In the Trip Leader drive and TL Resource folder
What documents are trip leaders required to fill out to prepare for a trip?
EAP, Pre-Trip handout, pre/post trip checklist, pre trip meeting outline
What meetings are trip leaders required to participate in for a trip (and are paid for)? List 3.
Pre trip directors meeting
Pre trip meeting with participants
Post trip directors meeting
What information about each participant and trip leader is required in the EAP?
Name, emergency contact name and phone, medical information
For what trips are you required to check out gear in CSI?
What forms are completed after the trip?
The post-trip form by the trip supervisor and trip leaders
The post-trip evaluation, that is emailed to participants after the trip
How do you determine the route for the trip?
If it is in the name of the trip (Hike White Oak Canyon), you must do that route.
Otherwise, TLs determine the route using maps and resources available.
What two locations should you put your trip planning documents, including the pre-trip handout and EAP?
Folders in Trip Leader Drive
Trip Folders in filing cabinet outside Amanda's office / at the student workstation computer
How do participants fill out a wavier for a trip?
The TLs send out a link to the wavier, which can be found in the Links to Electronic Forms in the TL Resource Folder.
When does registration for trips after October 3 open?
Noon on September 27
What should you bring to the pre-trip directors meeting? (list at least 3)
Pre-trip handout, petty cash request, pre-trip checklist, maps of route
When do vehicles get picked up?
For a weekend trip, Friday between 3-4PM. For a week-day trip, on the day of the trip between 7-4PM.
If you are unfamiliar with the trip location, where can you find resources to help plan the route? Give two locations.
The TL Resource Folder
Filing cabinets at the student workstation computer- files for each trip location
What information should you always check on the EAP about the location? (specify at least 2 things, not related to participants)
Nearest medical facilities- address, phone number, and location are all accurate
Phone number for land management agency
Shenandoah and the Shenandoah River, parts of West Virginia, parts of the AT; any trip where TLs won't have cell phone service
When should you email participants? (give at least 3)
Once the roster is full, informing them of the pre-trip meeting time and location
Before the pre-trip meeting, reminding them of the time, location, and to fill out the trip registration form and wavier
Before the trip (on Fridays for weekend trips), reminding them when to arrive and what to bring
After the trip with the post-trip evaluation and thank you email
What is the name of the building where you pick up vehicles for trip?
When checking out gear in CSI, what UID should gear be checked out under?
Group gear can be checked out under the TL's UID; participant gear must be checked out under their UID.
Who is allowed to go on AP trips?
UMD undergraduate and graduate students, faculty and staff, and RecWell members