Preparation/Debriefs
What date do you need to meet and do your prep work with your co-facilitator pair(s) by?
Vancouver Programs: October 4th
Distributed Programs: October 11th
True or False - Will you be notified by UBC 23 24 in advance of the workshop if students have accessibility requirements?
True
Who do you contact when you run into challenges?
The UBC 23 24 Curriculum & Facilitation Manager, Salina Schmidt!
Are the majority of workshops uni-disciplinary or interdisciplinary?
Interdisciplinary
What geographical area does the UBC 23 24 modules and workshops exclusively focus on?
Canadian specific content
If you are facilitating with two different people on two different days, do you need to schedule two different preparation meetings or one?
Two
Do you still need to make adaptations to the student activities if a student discloses accessibility needs in the workshop or it is obvious that a student has accessibility needs that will prohibit them from participating?
Yes - The facilitator notes provide adapted instructions for all activities
What should you have brought with you to the workshop incase your technology fails?
A print out of the slides/facilitator notes
Where do you find information about what programs students are from in your workshop?
On the Canvas Catalogue facilitator training site under the 'Workshop Dates & Interdisciplinary Information' page
Online Workshops Only - At what point do you need to check in with your moderator to give them your finalized slide deck?
1 week prior to your scheduled workshop
True or False - It is okay to change the UBC 23 24 content of the workshops without gaining permission from UBC 23 24.
False
What are the steps you take should an incident occur while you are facilitating?
Bree to fill in
What extra equipment should your group bring to facilitate your workshop?
Laptop and relevant adaptors
What time will you have access to the classrooms?
1 hour before your scheduled workshop
What geographical areas does UBC 23 24 not focus on?
Anywhere beyond Canada
Are facilitator debriefs required to participate in the workshops?
Is it okay to go a little over the pre-determined workshop end-time?
Online Workshops Only! What platform do you need to make sure is up to date prior to facilitating?
Zoom!
What do you do if an emergency arises on the day of the training?
Call UBC 23 24 to notify them immediately so that arrangements can be made for your back-up
Online Workshops Only - Is changing your workshop (slide order, content, activities) after you have send the deck to your moderator okay?
No! this can cause great stress and extra work for your moderator prior to the workshop
Main Campus: What is the latest you need to arrive at the facilitator debriefs?
Distributed Programs: How long after the workshop do you join the online facilitator debrief?
Main Campus: 30 minutes after your workshop end-time
Distributed Programs: 30 minutes after your workshop end-time. You will spend the first 30 minutes debriefing with your co-facilitator(s)
Name 3 of the 8 Indigenous students supports we offer through UBC 23 24
1) Access to an Indigenous Elder for support during or after the UBC 23 24 workshop
2) Indigenous student debrief event
3) Indigenous student Building Connections Event
4) Being paired with another Indigenous student in small break out groups
5) One-on-One facilitated workshop
6) Dr. Point and Dr. Caron's FAQ videos
7) UBC 23 24 one-on-one support
8) Bypassing Module 2
9) Extra facilitator support during workshop
What do you do 1 hour before your scheduled workshop? List these 3 things
Main Campus:
1) Meet your co-facilitator
2) Sign in with UBC 23 24
3) Pick up your workshop box
Distributed Program:
1) Meet your co-facilitator
2) Pick up your workshop box
Where do you go to find out information about when/where you are facilitating and what tech requirements the rooms have?
The Canvas Catalogue Facilitator training site under the Workshop Room Location. To find the tech requirements for the room you are in, you click on the building name.