Invoice Requirements
Name three requirements of an invoice
Invoice number, Invoice date, PO
Define an Aging invoice
No PO, Pending Vendor onboarding, Pending approval
What is the SLA for responding to a Jira ticket?
48 hours
What is Silvia's favorite food?
Ramen, Poke, Dumplings, Garlic Broccoli, Korean BBq, Tacos de Asada, Pho, Sushi, etc.
Define Net Terms
Number of days until the invoice is due
If an invoice is sitting in drafts, does it exist in Netsuite? Has it been accounted for or posted?
No, it has not been processed therefore accounting is not aware of it.
Whom should you escalate pending vendor onboarding to?
Lauren Santos, SC Director
How long do we give Brett to receive items?
1 week
What is Bertha's granddaughter's name?
Annabel, Maybel, Ruby, Alice
What are Vast's standard Net Terms
Net 30
What is AP's % goal for on time payments?
80-90%
Whom should you escalate pending approvals to?
Patty/ Dennis
When we ask for an update on receipt whom should you CC?
The buyer in the #ap-sc-receiving
What is Mayckol's favorite store?
Target, PetSmart, Abercrombie
What should you do if you receive a Proforma?
Request a final invoice
Weekly
When is the month end deadline for all invoices to be processed in AP?
Day 2 at 2pm
How soon is payment due for Starch invoices?
Due upon receipt
What energizes E at work?
Coffee, the team, and feeling like we are working together towards a goal.
Scenario: you receive an invoice without the 50% deposit deducted from the total. What is your action/.
Request a new invoice with only the deposit due, not the total PO
How much has AP reduced the Aging since July 8th to July 31st?
64%
$7M to $2.5M
What will you be asked on day 2 in the meeting with Dennis?
How many invoices did you have in drafts? % processed, of the remaining invoices what are you bottlenecks to processing and how can Patty/ Dennis assist?
If Max approves the AP sheet and you have an off cycle request for over $100K, what should you do?
Push for payment on Monday
What is Samantha's favorite hobby?
Photography