Fact of Fiction
If it's under $3,000, you don't need a purchase order.
What is Fiction?
Your conference registration includes breakfast and lunch. Should you claim a meal reimbursement or advance for those meals?
What is No?
The purchase of flowers for an employee's birthday.
What is No?
Purchases between this amount require three written quotes.
What is $3000 to $100,000.
Who should a vendor contact with questions about payment?
What is accounts payable?
If Purchasing has gong home for the day, I can place the order and get the PO later.
What is Fiction?
This is the amount of time prior to travel a Meal Advance Request Form and Warrant Request must be submitted to Finance.
What is at least one week before the travel date?
This is the most important question to ask before spending taxpayer dollars.
What is if there is a legitimate business need?
A water main breaks at 2am, the department has until this time to enter a requisition.
What is the next business day?
To be included in Friday's payment run, receiving should be completed by this day and time.
What is Tuesday by noon?
Using a cooperative contract eliminates the need for competitive bidding.
What is fact?
This site determines the maximum amount that can be spent on meals and hotels when traveling overnight on City business.
What is the GSA rate?
This purchasing method is used when only one vendor can provide the product or service.
What is a sole source purchase?
This person has the authority to officially declare City property as surplus.
What is the City Manager?
This action in the system tells Accounts Payable that an item or service is complete and ready to be paid for.
What is a receipt?
A purchase order is a contract between the City and the vendor.
What is Fact?
This is the amount of business days you have after returning from travel to submit a reimbursement request.
What is 10 business days?
This is considered the Magic Number as it relates to the TSU audit.
What is $440 million dollars?
These principles require City employees to conduct purchasing with fairness, integrity, transparency, and accountability.
What are procurement ethics?
This Texas law requires governmental entities to pay vendors on time or potentially owe interest on late payments.
What is the Texas Prompt Pay Act?
Just because a purchase is legal doesn't mean it is ethical.
What is Fact?
This document must accompany every travel reimbursement request.
What are original receipts?
This is the penalty for knowingly or intentionally making a separate, sequential, or component purchase to avoid competitive bidding requirements.
What is a Class B misdemeanor?
According to City policy, this arises when an employee, officer, or agent—or their immediate family, partner, or employer—has an actual or perceived financial interest or tangible personal benefit from a vendor under consideration.
What is a Conflict of Interest?
The City of Ennis operates under these payment terms.
What is Net 30?