Receipts
If a physical receipt is not provided on tour, what do we need in order to approve the expense?
A service voucher
When must any anticipated travel overages be submitted for approval?
Prior to 30 DPD
What does 'Invoice' as a payment type mean?
They will be sending us an invoice post-tour to reconcile the cost of the activity
What app do we use for your expense reports?
Expensify
Is a blurry, illegible photo of a service voucher acceptable?
NO
What are the current TD travel allowances?
USA GAT & UB: $650
Canada GAT: $550 (or $825 for Rockies & ADV)
Canada UB: $825
What are the three payment option types?
Invoice, Cash, or Credit Card
When spending extra $ on tour, what must be included in your expense report?
A screenshot of the written approval
What are the three items I need to be able to see in a physical receipt?
Date, vendor, price
What is the TD discretionary amount?
5 USD/CAD per passenger
If you want to spend extra money on your tour, what do you need?
Written approval
How many people are on the EA TDAM team?
TDAM: Tour Director Account Management
Three
What makes a service voucher a receipt?
A signature by a supplier
What is our standard turnaround time for approving an Expensify report?
Within two weeks of a successfully completed report
Where will we always list the form of payment for a supplier?
The TDI/TD App
What new service voucher initiative must now be submitted in your Expensify reports?
All non-included lunches and dinners, plus your phone allowance!
What are two examples of supplier types where you can always use a service voucher?
local guides and bus tips
How many days post-tour do you have to submit your expense report?
30 days
Based on your TDI/TD App, when should TDs be paying for something on tour?
Cash payment and listed on their float
Besides a service voucher, what is another voucher type we want to collect in every expense report?
Hotel vouchers