Receipts
If a physical receipt is not provided on tour, what do I need in order to approve the expense?
A service voucher
What is the total TD discretionary amount?
$1000
What does 'Invoice' as a payment type mean?
They will be sending us an invoice post-tour to reconcile the cost of the activity
What app do we use for your expense reports?
Expensify
Is a blurry, illegible photo of a service voucher acceptable?
NO
When must any anticipated flight overages be submitted for approval?
Prior to 30 DPD
What are the three payment option types?
Invoice, Cash, or Credit Card
When spending extra $ on tour, what must be included in your expense report?
A screenshot of the written approval
What are the three items I need to be able to see in a physical receipt?
Date, location, price
What is our standard turnaround time for approving an Expensify report?
Within two weeks of a successfully completed report
If you want to spend extra money on your tour, what do you need?
Written approval
How many people are on the EA TDAM team?
TDAM: Tour Director Account Management
Three
What makes a service voucher a receipt?
A signature
What are the current TD travel allowances?
USA GAT & UB: $650
Canada GAT: $550 (or $825 for Rockies & ADV)
Canada UB: $825
Where will we always list the form of payment for a supplier?
The TDI/TD App
How many total debriefings were completed in the 2025 season?
1500+
What are two examples of supplier types where you can use a service voucher?
local guides and bus tips
How many days post-tour do you have to submit your expense report?
30 days
When should TDs be paying for something?
Cash payment and listed on their float
Besides a service voucher, what is another voucher type we want to collect in every expense report?
Hotel vouchers