Formatting Features
What is a template used for in Microsoft Word?
A pre-designed document structure used to quickly create professional documents.
What does 'track changes' allow users to do?
Shows user edits, comments, and deletions for collaborative editing.
What is a table used for in a Word document?
To organize and display data in rows and columns for easy reading.
What does a header do in Word?
Displays repeating content at the top of every page (e.g., document title).
What does sorting allow you to do with text or data?
Organize text, numbers, or dates in a meaningful order (A–Z, 0–9, etc.).
What is the purpose of a page break?
To start a new page in a document without pressing enter repeatedly.
What is the benefit of workgroup collaboration?
Enables real-time group editing and fosters accountability among collaborators.
What is a cell?
A rectangular box formed by the intersection of a row and a column in a table.
What goes in the footer of a document?
Displays content at the bottom of every page (e.g., page numbers, footnotes).
Where do you find the sort feature in Word?
Home tab > Paragraph group > Sort.
How does a section break differ from a page break?
A section break separates document parts for independent formatting; a page break only moves to a new page.
What is content control and where is it used?
Fields (like drop-downs) used in forms and templates, found under Developer tab.
How do you insert a table?
Insert tab > Table group > Choose size and insert a table.
What is an orphan line in formatting?
A single line of text that appears alone at the top of a new page.
What’s a real-world example of when sorting text would be helpful?
Sorting a list of student names alphabetically in a class roster.
What does the term 'widow' mean in document formatting?
A single line of a paragraph that appears at the top of a page, visually awkward.
What is the purpose of a content control in a form?
To standardize data entry and minimize user input errors.
Why use tables instead of paragraphs for numeric data?
They present data more clearly and allow formatting for readability.
How does Word manage orphans and widows?
With paragraph settings under Layout > Line and Page Breaks.
What happens when you sort a column in a Word table that contains dates?
The entries are rearranged chronologically, making it easier to track timelines or deadlines.
Why might gridlines be useful when editing but not when printing?
They help align content during editing but do not appear in printed documents.
Where can you find the command to enable Track Changes?
Under the Review tab in the Tracking group.
What advanced functions can be performed inside a table cell?
Nested tables, data entry, and even simple calculations.
Why is sectioning important in long documents?
Allows distinct formatting or layout for parts of a document (e.g., columns, margins).
How does sorting improve workflow when managing lists?
Improves efficiency by automating order and structure in large lists.