Show:
Completing Timesheets
DCAA Audit Questions
Federal Timekeeping Systems
Federal Timekeeping Policies
Manager's Questions
100
Timesheets must accurately represent all of the hours worked and the specific projects on which those hours were spent. This information can only be entered and certified to by this person.
What is only I can prepare and submit my timesheet?
100
I do not get paid for overtime. I charge indirect time for this type of work
What is "exempt"? What is Education, not required by the contract?
100
Provides, via email, the charge number for me to charge and the SOW, which can be viewed by the auditor
What is Work Authorization Tool (WAT)?
100
I am performing work related to the contract, but not directly part of the SOW, like interviews to fill an open slot, doing perfomance reviws or attending program management meetings. Charging this type of work comes under this rule.
What is the Two-Hour Rule? Allows you to participate in those activities and charge them to the project so long as they don't exceed 2 hours. Time spent attending corporate All Hands Meetings or doing BCG training are not covered under 2-hour rule.
100
Recording my absence time in advance, submitting my timesheet, and delegating approval for the timesheets of my direct reports to another timecard approver.
What is What should a manager do when they are going to be absent on a Friday without access to the timekeeping system?
200
Daily, but no later than 10am the following day, except for Fridays, when the deadline is the close of the business day.
What is when must you record your time?
200
Employees assigned to the Home or Mobile location indicators within the HR system are pre-approved by their manager to work from home. However, You can work occasionally from home with manager approval if you are assigned to IBM Site or Govt Site location indicators in the HR system.
Who is authorized to telecommute?
200
I can access from IBM laptop through W3 using e-te.div16.ibm.com/etweb/, or on your personal computer, iPad or smartphone using https://etime.fairfax.ihost.com/etweb/Login.htm#
What is Ways to access the timesheet system?
200
The government has decided to revise the way they are monitoring my project so they have changed the work breakdown structure. I will need to submit one of these with an explanation
What is a correction timesheet ?
200
Review the timesheets of my direct reports carefully to make sure all hours recorded were worked and the project codes used represent the correct designation for the work performed.
What is what are the responsibilities of a manager when approving the timecards of their direct reports?
300
All hours worked, including overtime, regardless of the billing status and including all paid leave
What is what hours do you record on your timesheet?
300
When I started with IBM and since then annually. Found on ET&E homepage and in the Federal Compliance Connection Community
What is Have you received training on electronic timekeeping? What is Where can you find timekeeping policies and procedures related to your division?
300
The system is down or you cannot access your computer, smartphone, or iPad, you record your time in this manner and transfer to e-Timecard when the system is up again. As a last resort, the employee can contact the eT&E Help Desk at 1-800.
What is when to use a paper timecard?
300
If you are a direct charge employee and do not have a project to work on, and don't have any training or other productive activities, your SAM will provide you with a charge code to charge until you can be assigned to productive work.
What is "bench time"?
300
Assigning project charge codes to employees authorized to work on my project in the Work Authorization Tool (WAT).
What is How do you notify your direct reports of the proper charge codes to use on their timecards?
400
At the close of business on Friday I sign a certification that my timesheet is accurate and represents the hours worked during the week.
What is submitting your weekly timesheet?
400
DOD Hotline poster at my location and on Federal Compliance Conntection Community with 800 # for reporting fraud
What is the DOD fraud hotline poster and where can it be found?
400
A DOU has to be established between Div 16 and the Non-16 Division before any work can be performed for another division. A special "cross over" code must be used on your timesheet that can be obtained through the eT&E home Wiki under the "Working on a Non-Div 16 Project?" topic. Go to https://w3-connections.ibm.com/wikis/ and search for eT&E Home
What is How to claim time worked on a non-Div 16 project?
400
Obtain a valid charge code before starting a task. If there is a problem getting the charge code, you are running the risk of not being able to recover the cost for the hours worked and you will not be able to submit your timecard. Record hours worked while waiting for a valid charge code in this manner.
What is 'placeholder' charge code, such as an overhead code, then change it when the correct code is available?
400
Reject the timesheet instead of approving it, and enter a reason for questioning the hours charged in the comments box.
What is What should I do when I have a question about a charge made by one of my direct reports on their timesheet?
500
Recording time for holidays and vacation is an exception to the rule.
What is when can you record time in advance?
500
I had already submitted my timecard for the day when I found that I had to do additional work. I changed the hours recorded for the day and provide a full explanation for the correction for manager approval and review by the government auditors
What is a correction timesheet?
500
The eT&E Home page on the https://w3-connections.ibm.com/wikis/ has links to instructional documents. The eT&E Hot Line 800-985-5406 is manned from 8AM to 6PM Eastern time each work day.
What is where can I get help with timecard issues?
500
When submitting your timecard at the end of the week, you are signing this.
What is the certification that all hours charged are accurate and charged to the appropriate tasks?
500
Comments entered in the text box to the left of the charge code on the timesheet by the employee should be reviewed by the manager for appropriateness since they will also be reviewed by the government auditors.
What is What should I do when I see a "C" in a green box to the left of the charge code on a timesheet that I am approving?