All About The Business Office
This person is the Assistant Superintendent of Financial Operations
Who is Anne Gulati?
The list of all NPS procurement rules can be found here
What is the business office website (procurement page)?
The type of fund that includes fee-paying programs
What is a revolving account ("revolver")?
Budget managers must submit their budget requests for the following year in this month
What is September or October? (due in early October)
The supervisory structure for bookkeepers
What is a dual structure, to both Anne Gulati (Asst. Sup) and budget managers?
A supply purchase of library books can only come from one of these.
What is a bid vendor?
(Listed on NPS procurement website)
The system used for approving requisitions
What is Infinite Visions?
Funds move into this category when a requisition is converted to a purchase order
What is an encumbrance?
The business office staff person to ask questions about procurement and contracts
Who is Melane Bisbas?
A proposed purchase for $30,000 must go through this procurement process
What is three solicited quotes with a contract?
OR
What is sole source?
Staff should bring cash or checks to this individual and at this frequency
Who is a bookkeeper, and the day it is received
This event takes place typically at the end of April. Afterwards, departments are not allowed to do this.
What is the last day for requisitions?
(Managers may not submit new requisitions for that fiscal year afterwards)
The business office staffperson to ask about grant management
Who is Pam Piersiak?
What is sound business practices, plus a review of terms with Melane/Anne?
The building in the account code 0001.3660.005.25.2358.099.99.520.030.5300.300.04
What is the Newman School (25)?
At least two individuals you must contact for permission for an out-of-state field trip
Who are the school commitee (any new out-of-state trip), the Superintendent (any recurring out-of-state trip), and the school nurse (all trips)?
The names of the three AP/AR clerks
Who are Kathy Marchand, Xiao Hong Zhong, and TBD
The steps that are required for a requisition to convert into a purchase order
What is:
1) Bookkeeper gathers quotes
2) Bookkeeper enters requisition
3) Budget manager approves
4) Melane approves
5) Anne approves
The account
0001.3040.005.21.2358.099.99.520.030.5300.300.04
consists of salaries, supplies/services, or capital, for this reason
What is supplies (because 030 = supplies/services, 04 = supplies)
The steps that are required to submit an order on Amazon Business
1) Staff/budget manager submits cart on Amazon
2) Bookkeeper submits requisition
3) Requisition gets approved/converted to Purchase Order
4) Bookkeeper approves requisition
5) Accounting releases order to Amazon