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100

True or False

The data records created in a worksheet using Excel cannot be used as a data source for Mail Merge.

False

100

  1. To send the merged documents for electronic mailing, it is necessary that your computer has an _______ connection.

internet

100

  1.  In Mail Merge, a data source can be created using ____ or _____

Mail merge helper or Word table.

100

True or false

Using Word’s Mail Merge features you can merge address lists in a single letter that can be sent to different people but you cannot insert variable fields in the body text of the letter.

False

200

What is the difference between main document and merge document in Mail Merge? 


Answer- In a Mail Merge operation, the personalized document (such as a letter) is called as the main document. When you merge the main document with the data source, a third document called merge document will be produced.

200

  1. What is Datasource? Explain briefly. 


Answer - Data source is a file that contains the names and addresses or any other information that vary with each version of a mail-merge document. 

For example: A list of names and addresses for a form letter you want to send to a list of clients or other people.

200

  1. How is the merge document created ? 

          

Answer -

          A merge document is created by:

  1. Inserting the merge fields in the main document at desired positions. 

  2. Click on Finish Mail Merge.

200

  1. What is the importance of the Mail merge wizard ? 


Answer - 

The Mail Merge wizard guides you through the process of doing a mail merge. This involves creating and editing the main document; creating a new data file, opening an existing data file; and merging the data fields with the main document.

300

4) Differentiate between                                               

  1. Main document and Merged document 


Answer - 

Main document 

Meaning - A personalized document such as a standard letter or envelope is known as the main document.

Merge Document

Meaning- When you merge the main document with the data source, a third document called merge document will be produced. 

Main Doc

Characteristic- The text and graphics that stay the same for each version of the merged document. 

Merged doc - 

Characteristic- The merge document can be merged to preview letters with different addresses. 

Example

Main doc- A standard letter, an envelope, a mailing label.

Merge doc- Insert the merge field <<City>> in a letter document, such as “New Delhi.” This is stored in the CITY data field. 

300

Explain the importance of Mail Merge in an office.


Answer - 

The two features of Mail Merge are  

  1. You can merge a list of names and addresses to a single letter that can be sent to different people. 

  2. You can create categories such as a single letter with variable information fields in it. 

  3. You can also produce merged documents such as directory lists, invoices, print address lists, or print addresses , envelopes and mailing labels.

300

Write steps in using Excel worksheet as a data source for your Mail Merge.

          

Answer - The steps in using Excel Worksheet as a Data Source for Mail 

           merge are 

Step 1- Start an Excel program. 

Step 2- Open Worksheet. 

Step 3- Type the data field names on the top row of the worksheet. 

Step 4- Start typing the data records from the second row. 

Step 5- Save the worksheet.