Head Start 101
Funded enrollment- the number of slots a program is funded for
Actual enrollment- the number of clots currently filled by enrolled students/pregnant women
In what month does Open Enrollment begin?
March
Applications should be conducted using what style of conversation?
Interview Style
What document is used to list children as you create classrooms for the next school year?
Batch Sheet
What is the process for filling vacancies that are 30 days or longer? 1302.15(a)
Staff use an add/drop form submitted to FSS and then work to fill the vacancy before 30 days using the ranked waitlist
Who, in Head Start, is responsible for recruitment?
Everyone
What is the document we use that gives a detailed timeline of enrollment procedures?
Memorandum
What 5 documents can be used as proof of residence?
MLGW bill, phone bill, cable bill, lease/mortgage statement, shelter letter/self declaration
What form is used to assign each family points
Selection Criteria Point Sheet
How does the program use and maintain a waitlist ranking children according to the selection criteria? 1302.14(c)
During the interview, staff completes the Selection Criteria form, awarding parents points based on specific criteria determined by the program. The selection criteria measures the family’s income, the child’s age, disabilities, foster care homelessness and other factors. The participant’s points are entered in Child Plus and the waitlist is ranked based on the number of points given.
According to the Performance Standards, a person is considered family if they are related by ____, ______, or ______
Blood, Marriage, or Adoption
What EHS sites are zip code restricted?
Manassas, American Way, Frayser- Range Line
Applications for the children of Porter-Leath staff must be approved by what 2 additional staff members?
Family Service Manager, Early Head Start Director
What is the Child Plus waitlist report?
2025
How does the program determine if a family is categorically eligible?
To determine categorically eligible families the grantee uses income from SSI, TANF, Foster Care, Snap Letters, DHS letters, etc.
What does the Mckinney-Vento Act refer to?
Families experiencing homelessness
T or F?
During open enrollment, parents are required to schedule appointments to complete applications?
False
A family is considered _______ eligible if they receive SNAP, SSI, TANF, Homeless, or Foster Care.
Categorically
Each site's waitlist should be how many times its funded enrollment?
Twice
How does the program support parents of children with disabilities? 1302.62(b)
IFSP/IEP meetings, connections with LEA, partnerships with LeBonheur, TEIS, etc.
What does ERSEA stand for?
Eligibility, Recruitment, Selection, Enrollment, Attendance
What are the two ways in which applications can be completed?
Telephone or In Person
Child Plus or Paper Application
What are the 7 required documents that must accompany an application before it can be submitted for approval by Site Manager and Family Service Specialist?
Immunization Record/Physical, Certified Birth Certificate, Social Security Card, Health Insurance Card, Parent ID, Proof of Income, Proof of Residence
When creating classrooms for the next school year, what age group should you start with (after returning students and transfers)
Infant or youngest
How has the program maintained its approach to providing family services and fostering family engagement in a virtual environment?
utilizes google meet to host virtual monthly parent meetings, staff frequently contacts parents to address any food needs, supplied families with meals weekly at each center, work closely with the Driving the Dream program which assists families with a wide range of resources including: rental assistance, food and job assistance, counseling, etc.