Time & Attendance
What is needed if a team member has 3 or more consecutive days' absence?
"A doctor’s release and release from Occupational Health Solutions (OHS) will be required verifying that you are able to return to work following an injury or illness resulting in three (3) or more consecutive days’ absence."
Is Jury duty paid leave?
No -
If you are subpoenaed as a witness in a court of law, you will be eligible for unpaid leave to serve as a witness. To be eligible for an unpaid leave of absence for jury duty, you must notify the Company immediately upon receipt of the notice to serve. Furthermore, you must report back to work if released by the court while a reasonable amount of time is left to the end of the shift. Finally, an attendance slip must be obtained from the court verifying actual dates of service.
If you are required to be in court for a matter attributable to your own conduct, such an absence may be considered as excused and/or unexcused without pay depending upon the circumstances.
True or False - A team member within their Orientation period can be terminated without appropriate documentation.
False
Where are the closest first aid kit(s) to/in your department?
Boiler/Kilns - Control Room, New Office, Old Office
Corporate - Lunch Room
Lean - Restroom
Log Yard - Long Merch Cab, Scale Shack, Short Merch
Maintenance - Millwright Shop
Planer - Mens Restroom, Band & Tally, Control Room, Set-Up Room
Sawmill - Hewsaw, Filing Room
Truck Shop - West Wall
Usk Maintenance - South Door
Usk Mill - Knife Room, M-3, Tower 1, Restrooms
Usk Office - Kitchen
Usk Scale Shack
Usk Truck Shop - Bathroom
Where can you find updated forms and written safety programs?
SharePoint
What clock-in time is the shift differential based on
Noon to 2am
What are the differences between the below employee categories:
Regular Full-Time
Regular Part-Time
Temporary and Seasonal
Regular Full-Time - works a minimum of thirty (30) hours per week, has completed the orientation period, and is eligible for benefits.
Regular Part-Time - works less than thirty (30) hours per week, not eligible for benefits, paid holiday, paid vacation, or seniority benefits
Temporary and Seasonal - limited period of time and/or interim or on-call basis, not eligible for health insurance, paid holiday, paid vacation, health and welfare benefits or seniority benefits
Who should be in the room when discussing a documentation?
Supervisor/Lead
Team Member
Company Rep (Plant Manager, Another Supervisor/Lead, HR, EST)
Who is the Chairperson, Vice-Chairperson, and SAT Department Rep?
Chairperson - Bob Dunlap
Vice-Chairperson - Dave Durham
Corp - Kinsey Coots or Kaitlyn Petrey
Boiler / Kiln - Austin Rolicheck
Log Yard - Bob Sater
Planer - Sergey Kalina & Bobby Keyes
Shipping - Devon Eslick
Electrical / IT - Brad Nixon
EST - Rotating
Lean - Rotating
Sawmill - Tanner Nichols
Truck Shop - Lucas Schreir
Per the Evacuation and Disaster Plan, where are the on-site, and off-site evacuation points?
Our designated meeting area is:
Colville: Employee Parking Lot
Alternative Colville Meeting Area: South end of parking lot by rail crossing
Usk: Usk Office
If off-site evacuation is necessary, employees should be instructed to report to a designated off-site location which is:
Colville: Corporate Office
Usk: Scale Shack
True or False
If a team member misses a regularly scheduled work day the supervisor/lead does not need to enter PTO
False -
How many hours must an employee work on a holiday to receive holiday worked pay?
"To receive holiday worked pay, you are required to work a minimum of 4 hours during the holiday period. Holiday worked pay will be paid at time and one half your regular rate of pay in addition to the appropriate holiday pay. If called in to work on a holiday, time and one half will be paid regardless of the hours worked. Holiday worked pay will be paid regardless whether the hours worked are part of a regular scheduled shift."
Steps in progressive discipline:
First Violation - Documented Verbal Discussion or Warning with a possible unpaid suspension
Second Violation - Final Written Warning with a possible unpaid suspension
Third Violation - Discharge
Name 3 safety rules listed in the Safety Handbook - Additional 300 points if you can list 3 more
Hair, shoulder length or longer, must be tied back or worn up under the hard hat.
Personal safety and health protective equipment, such as eye and/or face protection, gloves, aprons, safety belts, hard hats, hearing protection and respiratory protection, shall be worn as needed or directed.
Report immediately any unsafe area, procedure, machine, tool, equipment, or safety violations to your immediate supervisor.
Good housekeeping is essential for plant safety, health and productivity. Maintaining orderly and clean work areas, aisles, lunchrooms, restrooms, exit routes, and properly stored and cared for tools and equipment are your responsibility as well as that of all team members.
Smoking is permitted in designated areas only.
Your daily safety awareness and practice of good safety procedures. This includes, but not limited to, horseplay and practical jokes.
Recklessly driving or exceeding safe driving rules while on company property.
Riding in the bed of pickup trucks and/or giving rides on other forms of rolling stock
Failure to follow company policies and procedures
Company safety committee meetings have the important objective of assisting in maintaining a safe and healthy workplace. Any suggestions or questions that you may have regarding the safety and health of team members in the plant or on the plant grounds, are not only welcome but are requested.
An injury on the job, no matter how slight, must be reported immediately to your supervisor so necessary reports and paperwork can be completed. This is for your protection in the event of later complications where the Company's workers' compensation insurance carrier may require proof that the injury occurred on the job.
In the event of an injury or illness which requires time off from work, medical clearance to return to work is required. However, Vaagen Bros. Lumber, Inc. may require medical verification of the need to be absent for any injury or illness.
Lunchrooms and Restrooms: Vaagen Bros. Lumber, Inc. will do its best to provide you with clean and sanitary lunchrooms and restroom facilities. However, much of the responsibility for maintaining these facilities in a desirable and acceptable condition is yours. Your cooperation and assistance are requested.
Safety and Health Programs: A Hazardous Communication Program, a Hearing Conservation Program, a Disaster Control Program, an Energy Lockout Program, Forklift Training Program, and a Bloodborne Pathogens Control Program are in effect at Vaagen Bros. Lumber, Inc. for your protection.
True or False: Outside contractors can use company rolling stock (ie: scissor lift)
01-SUP-REF-013 Operator Rolling Stock Program:
Outside Contractors
If a team members works a 10hr or less shift what breaks are they entitled to?
One ten-minute rest period during each half-shift and a 30 minute lunch.
"If an employee is scheduled to work longer than a 10 hour shift the employee may take an additional 30 minute lunch break within five hours from the end of their first meal period, to take this please notify your supervisor in advance and clock in/out using the timeclock."
Vaagen Bros is an Equal Employment Opportunity Employer? Describe what that means:
No discrimination across the company. We recruit, hire, promote, transfer, layoff and make our employment decisions without regard to race, color, religion, gender, national origin, veteran status, age, disability, marital status, or other status protected by law. All employees can expect to receive equal and fair consideration in all employment matters within the framework of the general policies of our Company.
Vaagen Bros. provides reasonable accommodation to qualified applicants and employees with a known disability, provided the accommodation does not cause undue hardship to Vaagen Bros. Lumber, Inc.
What are three reasons absence & tardiness may be excused at the supervisors discretion?
- Prior arranged time off
- Family reasons (death, serious illness, or non‑industrial injury)
- Severe weather conditions
Where are the designated smoking areas?
Colville:
Usk:
Where are the two locations a list of hazardous chemicals used by the employer be found?
List of hazardous chemicals
The addendum A lists all known hazardous chemicals used by our employees. Further information on each chemical may be obtained by reviewing SDSs located at Online via www.workforcenow.adp.com under Quick Links and MSDS Online
Do supervisors enter team members birthdays into ADP timeclock?
No
What is the max a temporary or seasonal employee can remain off work without completing the full onboarding process upon their return?
If an employee is rehired they must complete the full onboarding process if they have been laid off for how long?
6 Months
3 Months
Name 5 company work rules listed in the handbook
Failure to comply with the guidelines set forth in this handbook.
Non‑conformance with Vaagen Bros. Lumber, Inc. programs and policies.
Falsification of personnel or other official records or reports.
Fighting, disorderly, disruptive, or quarrelsome conduct.
Leaving work before quitting time without notifying the supervisor in charge.
Bringing intoxicants or drugs into or consuming intoxicants or drugs on Company premises.
Removal of Vaagen Bros. property from the premises without permission, (including mill ends, scrap lumber or log butts).
Sleeping on duty.
Giving or taking a bribe of any nature as an inducement to obtain work or retain a position.
Neglect of duty or loafing on the job.
Insubordination.
Willful abuse of machinery, and/or defacement of Vaagen Bros. property.
Failure to complete New Hire Orientation
Lying or knowingly misrepresenting facts.
Gross misconduct (including, but not limited to, falsifying timecards, clocking in/out for other members).
Using company’s facilities, equipment time or materials without authorization.
Employees must park in areas specifically designated for employee parking. The company is not responsible for damage or loss resulting from parking in non-designated employee parking spots.
What is the process if a team member reports to work and finds their regular work is unavailable?
"If you report for work and find, (without prior notification of shut down), that your regular work is unavailable, you will be offered two hours of other work if possible. If at least two hours of work cannot be provided, then you will receive two hours of pay regardless of whether you performed any work"
A lock has been left on a machine that you need to use. Explain the process to before the lock can be removed.
In general, it is not acceptable to remove an authorized employee’s lock. If it is absolutely necessary to operate a piece of equipment that is locked out, every effort must be made to locate the employee whose lock is on the equipment. Once the employee is located, the employee shall return to remove the lock.
If the individual who applied the lock cannot be located or is unable to remove the lock, due to time or distance, the Plant Manager, Production Superintendent, Maintenance Superintendent, or Shift Supervisor shall be contacted. These four individuals are the only individuals that may authorize removal of another individual’s lock. If the Plant Manager, Production Superintendent, Maintenance Superintendent, or Shift Supervisor authorizes lock removal, positive assurance shall be made that no one is working on the locked out equipment.
YOU MUST
Do the following before energizing or starting the machine or equipment:
Following authorized lock removal, the employee whose lock was removed shall meet with supervision upon return for an explanation of what has transpired in his/her absence. Typically, this is not considered a lockout violation, but management will review the incident with the safety committee to decide if the individual needs to be held accountable through corrective actions.