Journal Entries
The unit M&E transferred a charge twice by mistake. What is the verb in your entry text for transferring the charge back?
Reverse
A unit asks you to write off $100 that is outstanding on the AR. What form do you use?
Credit Memo
Where does a unit add a vendor into their MyFi screen?
MyRequests
What day of the week do you have a task to review your balance sheet scrub?
Monday.
What GL do business licenses get reclassed to?
676300
It is P2 close. A unit sends you a Sysco invoice dated 11/12 and asks you to code it to GL 411075. What is the offsetting GL for the entry and what doc type is it on?
211203, TC
What SAP report do we use as backup for AR refunds, credit or debit memos?
Weekly detail aged trial balance
Where in SAP do you go to see if a vendor has cashed a check?
Vendor Line item display, double click on the invoice, environment at the top of the screen, check information.
If inventory at a unit is over this amount, you will have an ABS item for it.
500K
It is day 2 of close and a unit forgot to create their FCPM invoice. What do they do now?
They have to manually calculate their FCPM invoice, create an AR invoice, and send it to their accountant to accrue it into the correct period.
The unit asks you to accrue a Sysco credit invoice to GL 112295. What is the offsetting GL?
179025
What GL do we most commonly use to write off amounts on the AR?
652003.
A unit orders an oven from TriMark through MyAdmin. What GL do they code the invoice to in MyFi?
None. If they ordered the oven through MyAdmin then assets will pay for the invoice and post it to GL 112295. The unit should not enter in in MyFi.
What is always required for imprest fund ABS recs?
Count sheet
Your analyst emails you that unit 45983 is switching DMs. What do you do to update the DM for that unit?
Submit an Operation Maintenance Form to your lead
What information is the below request missing?
Hi,
Please move $552 dollars from unit 55023 to unit 7744 in GL 610700.
Thanks.
1.) Employee name, number, or initials
2.) Time frame/hours worked
3.) Fringe amount
What doc type will we never do credit/debit memos for? YO, YT, or YP?
YO. All YO debit or credit memos need to go to contracts.
You receive a donation request. What information in MyRequests should you be looking for about the vendor number before processing it.
1.) Is the vendor blocked.
2.) The group key to see where the check will cut
What is the name of the balance sheet definitions excel file that you should be checking while completing your abs to make sure you are meeting all requirements?
FAS-3100
Where does a unit add a school to their unit in MyFi?
MyAdmin
The unit adjusted their FCPM invoice during close and reduced the invoice by $200 in GL 411208. What GLs do you debit and credit?
CR GL 112281 $200.00
DR GL 411208 $200.00
The client overpaid invoice 654200003 by $200, and now wants to write the amount off. What GL do you use to do this write off?
Trick question. We cannot write this overpayment off. The amount can be applied toward another outstanding invoice or we can do an AR refund.
A unit sends you a credit invoice. What is the path name you pull in SAP to enter it and what doc type will it be on?
FV65 & KG doc type
What is the offsetting GL if the unit makes an AP accrual in MyFi?
211201.
Who do you submit a COD form to, what backup do you need to provide, what days do you submit them, and what's the deadline on those days?
2.) Form, email requesting COD, any additional backup such as the invoice or donations approval
3.) Mondays, Wednesdays, and Fridays
4.) 10:30am