What's in that room?
Which rooms have mics?
EP Spaces
Tech talks -table tops & HH
For an onsite event what are the three main details you should include in your message to the host?
Date
Time
Room
What kind of adapter would you use to attach your laptop?
HDMI
If you are lost what go/ links can you use
Floorscope
Shortcuts - app
go/campusmaps
Maps around campus
What's the difference between a hydration station and an MK
Hydration : Water, coffee, tea
MK: Snacks, water coffee, kitchen
What issues does a hybrid event pose in a tech talk
Need a mic for GVC people to hear people in the room
Running the slides
Who do you include in your chat for an onsite event?
Host
EM/ ESS
EP lead tech/ EP Coordinator - IF involved
What would you do if the MIMO pad/ camera is not working?
Reach out to ESOC
Restart the MIMO pad (under settings)
Unplug the camera from the back
If ESOC can’t resolve they will put in a ticket with AVM team
If MIMO pad is frozen: Add the meeting code to the invite and use Google voice to join the call
If facilities didn’t add supplies to the room and the host is about to arrive, where can you go to get supplies?
Office supply stop
Supply closet
What is the security code for the supply closets
METNY #
ODD numbers #
What are confidence monitors?
The screens in front of the stage that can present speaker notes
If a host wants to make a cafe reservation what is the minimum amount of people they need to have in their group? What time can you reserve?
25 people
11:30am and 1pm
What would you say if a host asks to use your computer laptop for an event?
No but offer to grab them a loaner laptop- If they are grabbing it suggest they do it early in the morning
Who should you reach out to if catering hasn’t arrived during set time?
Catering manage/ POC listed on catertrax
Which buildings are connected/ where do they connect?
8510 and Chelsea -connected on the 4th floor
Chelsea- 450
What are the typical supplies you can find in a conference room
Markets
Sticky notes
Note pads
Tape
Why would an event have security?
Externals
Alcohol
High level event
When you need to prop doors open (large events)
When event ends after 530 and there are a large amount of externals
What are the two ways to present a live stream into the room?
ESO managed livestream
Present from laptop into the room
True or false: Once an external is checked in, they can roam throughout the building on their own.
FALSE! - They need to be accompanied by Googler for safety and security reasons
When would an event use an EP space?
Large event
High level event
Need production
True or false: Can a host book a METNY room on their own?
False - Because they do not have the calendar rights
What is the process of checking in an external?
Host can pre register their guests
Can bulk badge for 10+ guests
If not the host with have to scan badge at kiosk
10:1 ratio for guests
Host/ reception/ESS verify vaccination and ID
Helpful if host CC you on the go/guest request
If a host has an external camera crew, how would they get their supplies into the building?
How do they get freight access ?
Freight elevator
There needs to be an approved COI (certificate of insurance) (outside vendors that are getting paid)
True or False: The host can put their guests under the ESS Ldap
False. The host must register externals under a FTG’s name
They can CC us put not put us under
What are green rooms used for?
Speakers to get ready
Storage for speakers
It has gvc screens to view what is going on onstage
Has refrigerators/ lit mirrors