Required Capability
Workflow Automation
What are you looking for today?
Poor Adoption
Why isn't the current process working?
Manual Process
What slows you down?
Establish & Control a company-wide buying policy, measured using SLA's & savings KPI's
Procurement
Become more efficient
What goals do you have this year?
Reduce manual work
What areas are you looking to improve?
Auto-Renewals, lack of accountability
Where/why do you lose savings today?
What might help improve your day-to-day?
Eliminate duplicate vendors and shelfware.
IT
Reduce spend & become more compliant
What operational goals does the organization hope to accomplish?
Netsuite Integration
From a technical standpoint, what's important in this eval?
We found that we have too many tools that do the same thing; swivel-chair effect, and vendor proliferation.
What did you find you assessed your software stack & usage?
Budgets live in a static spreadsheet
How do you monitor financial spend as an organization?
Gain control and visibility into contracts, renewals, documents
Legal
Forecasting 30% growth and we don't want to add headcount
What is a focus for your organization to become leaner and more profitable in 2023?
Poor renewal mgmt; disparate document storage; no approval rules
What are your organizations biggest challenges today? What do you need this tool to solve?
Long & Difficult month-end close out
How does the current process impede your finance and accounting operation?
pull historical email approval chains, departments track their own spend in spreadsheets, legal would have to export all our contracts, infosec has to track SOC documents
What would you do in case of an audit?
More effective payment strategies: virtual cards, early payment discounts, no PO no Pay
Finance
Audit-readiness, IPO readiness, establishing modern & evergreen process everywhere
Why is cost-efficient spending important this year?
Enforcing compliant policies everywhere: spend thresholds, security DDQ's, PO adoption, AP automation
How could Zip transform the business and process?
Off-contract spend, reactive purchasing, non-approved vendors
What types of rogue spend do you hope to eliminate or control?
We're offered early payment discounts, but can't take advantage of them.
What are you losing out on by taking so much time to manually process invoices?
Compliant vendor onboarding, due diligence questionnaires, W9, SOC-1 & SOC-2 and annual checks.
Security
Combating Inflation & establishing airtight financial control
2023 is bringing uncertainty, is that top of mind for the org and what does it mean?