Brain Teaser
What desktop symbol is the Verifier Client?
Orange Funnel
Proper indexing is important for variety of reasons. Name 2.
(1) Proper document retrieval
(2) Accurate data exports to SIS
Other reasons may be acceptable.
I am verifying transcript extraction results
Brainware Verifier Client
How are transcripts captured into OnBase?
They are sent from SLATE and DIP'd/imported into OnBase
Transcripts can be pushed into Workflow many ways. Name 2 methods that transcripts may enter the BFT Transcript Processing life cycle.
(1) Brainware
(2) Direct import
(3) Re-index
(4) Execute Workflow
What does OCR stand for?
Optical Character Recognition
How does one delete/remove a transcript from Brainware?
VOID via F7 or Re-Classification
I show all activity taken on a document
History
Note: Workflow history can also be seen here by going to the Workflow History tab
True or False: The validation unity form dynamically adjusts its display?
True – the unity form dynamically updates based on the queue.
The BFT Transcript Capture Processing life cycle is responsible for many tasks. Name 2 actions this life cycle does automatically.
(1) Validate data on transcripts
(2) Normalize Data
(3) Identify exceptions
(4) Allow for a second degree to be added
What does state 550, 551, 552 mean in Verifier?
Brainware Classification Results
550 - College
551 - High School
552 - Mlitary
This tool can help you lookup a student’s id or a school’s id in Brainware.
Applicant Pool search and/or Institution Search
I show the metadata/indexed values associated with a document in OnBase
Keyword Panel
What data is visible in the Verifier Name Field?
Grad Status (Grad/UGrad)
OnBase Document Handle
These conditions must be satisfied before the transcript data can be exported. There are 3.
(1) Valid Student ID
(2) Valid Ext Org ID
(3) Present and correct data
What do you do if you want to close out a batch in Verifier but still save your work?
Click on the Batch List. You will be prompted to save or close without saving.
Brainware: "Whoops I classified incorrectly, now what?"
Select F7 or Re-Classify Document Manually, select Class and Enter
In OnBase Workflow, these are the names of the buttons available to run in each queue.
Ad Hoc tasks.
The validation unity forms displays items in yellow to indicate what?
Errors in the data.
This queue in the BFT Transcript Capture life cycle holds transcripts while they process in the ID matching process.
Unmatched Transcripts queue
The Applicant or Institution are missing from pool data, what needs to happen?
Select Institution or Applicant Not Found from the invalid reason list. If Applicant Not Found enter student data (First/Middle/Last/DOB/Partial DOB)
True or False: Couse Data is being exported via Flat File to the SIS?
True
True or False: Documents should stay in workflow ever?
False – documents should remain in workflow when there is work to be done on them.
These OnBase Workflow Queues allow you to edit the validation unity form. Name 2.
(1)BFT Exceptions
(2)BFT Manual Review
(3) BFT Integration Exceptions
This may delay a transcript or validation unity form from immediately appearing in a queue.
Initial Timer