Prepping for Fiscal Close
Where is our Dean's Office Finance FY23 Fiscal Closing Checklist located?
Box
Which fund must balance to $0 by year-end of else it will be taken away?
19900
When does the fiscal year end?
June 30
What is it called when you move funds from one fund number to a different fund number?
Journal
Which of our internal controls helps us to ensure our expenses are in the correct FAUs throughout the year?
Chart of Accounts Control
Which Dean's Office account(s) must equal $0 and have no expenses on it by year-end? Hint: there are 2
Reallocation account 431203-2X
Control account 801122-2X
When does Prelim period close?
July 17
What is it called when we move expenses from the asset acquisition fund to the S&S fund?
Depreciation allocation
Who publishes the UCLA Fiscal Closing Letter?
Selina Martin, UCLA Controller
Which fund do we share/send over to other Colleges on UCLA Campus at year-end?
PDST
July 07
What is the dollar threshold for accruing or deferring expenses and encumbrances?
$100K
Which of our internal controls helps us to keep our gift funds out of deficit throughout the year?
Fund Balance Control
What category of funds do we recharge to customers and subsidize if there is a leftover deficit at year-end?
Sales & Service
When can prelim data be viewed in OFSR?
July 18
What is it called when we move funds around accounts and subs at year-end as our final process to make our books look nice?
Zero out accounts
Zero out subs
Which of our internal controls helps us to close out dormant/unused funds throughout the year?
Open Fund Control
Dollar-wise, what is our biggest fiscal year-end journal supporting?
DGIT Common Fund
When is the final June final deadline?
September 08
What $25M deficit will be removed from our books before June 30th by the Chancellor?
Malpractice deficit