Evals
Best practices for using clinical judgment includes the use of this
Supplemental assessment tool
In EICS, this is first step when having an IFSP meeting
Complete the Schedule IFSP task
This document is given to each family when they start services and is offered at all IFSP meetings
DPH Family Rights notice
The maximum hours of billing per visit (evals, meetings, home visits, center individual)
2
In general, this is when you start the transition process for children turning 3.
30 months
In re-evals, the service coordinator is responsible for complete these 2 tasks prior to the appointment
Consent for Evaluation and Eligibility Information
Before every IFSP meeting or change in services, this is sent to the family (and completed in EICS)
Prior notice
Translated documents and access to phone services are offered for these families
Non-English speaking families
The expectation is 20 hours per week
Productivity for a full time employee
This takes place before a child is 33 months old.
TPC (transition planning conference)
This should be completed within 48 hours of any assessment/eligibility evaluation
Evaluation report
IFSP outcomes are generated through conversation with the family (Concerns and Priorities) and using this information
Daily Routines
This is needed before sharing family information with any non-EI parties
Written consent
Billing report
This happens to the LEA referral form after it's been sent to the preschool.
Upload to client's record in EICS
These evaluation tools are useful for gathering information before an ASD diagnosis
M-CHAT and/or RITA-T
Once the IFSP document is finished and the task is completed, this task must be done next (immediately if possible).
Assign services
For children you see only at daycare, this should happen at least once per month
Contact with the family
The most billing errors each month is for this activity
center-based individual visit
Along with reviewing the school reports, it is important to prepare the family of these topics before an IEP meeting
Meeting structure
Eligibility flow chart
Blank IEP document
Once the Summary of Evaluation task is completed, this task auto-generates.
Inform Parent of Eligiblity (or Ineligibility)
You discuss this information at 6 month IFSP review meetings
Daily Routines
Concerns and priorities
Progress toward outcomes
Insurance changes
Health update
These should be reflective of the child's outcomes and family's participation as well as document related strategies/daily activities and sent to the family
Session notes
Sessions with any other provider that can only take place 1 time per month
Co-treatments
These clients require transition planning and TPC meeting
All clients