Teams/Channels
When creating a new Team who should be consulted?
If you have been @mentioned in a conversation what should you do?
Review the conversation and any requests made (such as read the document, give feedback) and acknowledge with an emoji or comment.
How do you provide feedback on a document?
General comments could be provides on the Conversation.
Specific comments, corrections and edits should be added within the document using track changes and comments.
When creating a planner is it good practice to leave tasks unassinged?
No, it is good practice to assign all tasks, so that someone is taking care of them. (whether it be the project lead assigned to it)
You have a family picnic to attend should it be added to the staff calendar?
No
When creating a channel should the year be part of the name?
No
In their private chat.
How do you share documents?
Attaching it to a chat (when it doesn't need a folder in a Channel).
Or saving it in its corresponding folder inside the Channel to share it with a larger team and needs to be available overtime.
If a task is high priority what label should it receive?
a) Medium
b) Low
c) Important
d) what is planner?
c) Important
Vacation days should be added to the calendar by the person requesting them off?
No, Pilar will add them once she receives the completed request form.
Pilar wants to add a document at the top of a channel when is this okay to do?
When the document or tab will be used frequently. (Planner, Quick reference document)
James has started a conversation on the topic of the website, Shannon wants to reply: should she?
a) create a new conversation
b) reply to the original conversation
c) yell across the hallway her opinion
b) reply to the original conversation
A letter to be included with the calendar mailout, should be uploaded to which channel?
Calendar channel
Dede is creating a task for a project in planner, what should she do?
a) Assign it to someone
b) Give a description
c) Assign a due date
d) All of the above
d) All of the above
What do you do before booking resources (i.e.: Archangel room, Zoom)?
Verify in the Calendar if is is available.
When working on an annual project, every year should you create a new channel?
No, you should create a new folder in the channel with the year listed.
A conversation is marked as ! Important, and you are @mentioned, should you:
a) look at it and forget it
b) leave the notification unread for days
c) check what it is right away
d) go for ice cream
c) check what it is right away
What is the 'Maintenance' regime for files in Teams?
Teams will be purged once a year in January by Kim
What do you do when you completed the task assigned to you?
Mark it as 'Completed'
Why is the calendar colour coded?
To separate tasks, events, resources, days off, PD days and birthdays.
For projects that don't happen every year, should they be given their own channel?
No, they should be placed in general of the correct Team
What do you do if you are unable to read a conversation but have been @mentioned?
Save the conversation for later
No, when it is a document the whole team will be working on, work with the document in teams. (some exceptions like Missio)
What are 'Buckets' for?
To create categories based on theme
Where is the Calendar found?
CC Staff > General >Top tab