Skyward Position Control
What does the phrase "twinning is winning" mean?
The position record on the request to hire, must match the position and assignment as it appears EXACTLY in Skyward position control.
I want to extend my job posting request for another three days. Who should I contact?
Email Jobpostings@lake.k12.fl.us
True or False: HR calls new hires on the phone to schedule them for orientation.
FALSE!
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Please ensure that their email address on their Searchsoft application is correct!
I have a 6 hour Custodian that would like to reduce their hours to 4 hours a day. What is needed in order for this to happen?
An in-house assignment change form (IHAC) along with a letter from the employee stating that they are voluntarily reducing their hours.
How can I check if a candidate has an e-reference in Searchsoft?
Searching>Applicant Quick Search>Enter their name>Submit>Paper eForm icon>View
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Be sure to "View" the e-reference and how the questions were answered. Especially the question that asks "Do you know of any reason why this person should not work around children?"
I have 0.75 available FTE units in the PARA ESE>TEACHER ASSISTANT IST allocation. How many hours is that?
6 hours
******True or False: My ad expires at midnight tonight so I can move forward with submitting a candidate for hire today.
FALSE!
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All ads MUST be closed prior to submitting a request to hire. The position cannot be offered, even verbally, until the ad has officially closed in order to remain in compliance with FL Statutes regarding Veterans Preference Claims and/or Union Contracts.
Don't forget your references!
Who gives a new hire their username and default password to the network?
HR Contact at the school/department
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An automated email is generated and sent to the HR Contact at the school/department by the IT Department. Not to HR! The HR Department does not have this information.
******True or False: One of my employees is transferring from Grassy Lake Elementary School to Groveland Elementary School. They do not need to complete a resignation form.
True!
What are the rules surrounding Veteran's Preference & interviewing?
Veteran's Preference: DD214 MUST be attached to their application AND they MUST meet the minimum requirements for the position. If both of these requirements are met, they must be offered an interview.
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Reminder for SEIU Bargaining Positions:
Same as above, with the addition that the 5 most senior LCS employees must be offered an interview.
I have 2 available FTE units in the TEACHER ESE>TEACHER IST B allocation. How many total hours is that?
15 hours
When do I submit a brand new request to post versus request an extension to an expired ad?
If the position was filled AND the employee started, a new posting is required. Even if they worked 1 day in that position! If it has not been filled, it can be extended.
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Additional Examples:
If you advertised for 2 positions and both positions were filled on the ad, a new posting is required!
Extension Requests:
- Include the Job number
- Job title
- Desired closing date to include the month and day.
HR includes same day, holidays, and weekends so our definition of two days may be different than yours!
******True or False: A new hire can be cleared by HR as soon as they pass their drug test, background check, and attend NEO (New Employee Orientation).
FALSE!
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There are several new hire documents that are required, along with a matching ID/DL and Social Security Card.
I am hiring my own employee who is in a REGULAR assignment for another position at my site. Who completes the reference?
NO ONE! It's MY OWN person already!
******I have a candidate who needs assistance with their employment application because they cannot see a job ad or apply to it. Who can assist them?
OnlineApplication@lake.k12.fl.us
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This may be due to several different factors and requires dedicated time to troubleshoot.
My assignment is BOOKKEEPER I. What is my position?
For school level=CLERICAL SCHOOL
For department level=CLERICAL DISTRICT
I need to have my job posted immediately. What is the cutoff time to have it released the same day?
2PM IF THERE ARE NO ISSUES/CORRECTIONS NEEDED
A new hire asks you how long (typically) will it take for their drug test and background to clear. How can you reply to them?
Pending no flags/issues, results come in typically within 24-72 hours.
Where can I locate all HR personnel forms (telephone reference checks, resignation forms, in-house assignment change forms)
On the intranet (LCS internal web page)
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We recommend you bookmark the link!
- Classlink>Inside Lake County Schools
- Departments>Human Resources
- Forms
******A candidate is scheduled for an interview with my hiring manager. Who SHOULD be discussing the pay range information with them?
The hiring manager at my site before/during the interview!
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Pay range information is listed on the job posting ad for all non-instructional and professional managerial positions. Salary schedules are also available for all other positions. The hiring manager can discuss the range with them as well, as indicated on the job posting ad.
HR is NOT able to give a guaranteed starting salary confirmation, other than the Index 0/minimum! All employees hired will be placed at the Index 0/minimum until all previous work experience verification has been received, reviewed, and processed!
I would like to see who is occupying all of the CLERICAL positions at my site. Where can I view this information?
In Skyward Position Control
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Next to the position title, select the arrow/carrot button. Click expand.
******I need to post a job but I don't see a template for it. What do I do?
Select a template that BEST suits your needs, click "Request Similar," and modify as you need.
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Example: You are hiring an Aviation teacher but do not see a template. You may utilize a TEACHER BASIC template and modify accordingly.
A new hire has been cleared by HR and is ready to start work! The hiring site contacts them to determine their start date. When must I notify my assigned HR Specialist of their first day of work?
ASAP!
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HR only has 3 days to process a new hire into a system called E-VERIFY to remain in compliance with the Department of Homeland Security!
True or False: I have a Self Care Assistant that we would like to move in to a Teacher Assistant Basic K-5 position. I can submit this request via an in-house assignment change form (IHAC).
FALSE!
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This is a different job description with different job requirements and a different pay grade! The position must be advertised and a request to hire must be submitted.
There is a vacant Teacher Assistant position at my site (not Self Care) and the hiring manager is reviewing applications. How can I determine if a candidate meets the minimum qualifications for the position?
Paraprofessional Qualifications!
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If the candidate answered "none of the above" to this question, they are NOT eligible for the position at that point in time.