Purchase Order
Requisition total amount less than or equal to 20k
Micro purchase
Name of system used to search vendors
Online Directory of NYC Certified Businesses
Name of form needed for a small purchase
MWBE Search Form
Who cannot utilize items purchased
Preparer of the requisition
Needed to confirm delivery on invoice
Receiving Receipt
Required to add a description, unit amount to the po
quote
Amount of vendors required for outreach
At least 3
Needed if an item is not an MWBE vendor
Sole source letter or proof of vendor outreach
Set of regulations and policies set by the government
PPB rules (Procurement Policy Board)
amount of digits needed for the object code
four
Requisition based off a an existing citywide contract
Requirement Contract PO
Required for prompt response
cob deadline date
Who fills out section three on the form
Only ACCO
word for vendor is up to date with all certifications
in compliance
Level of approval needed to move invoice to Fiscal
Level 2 approver
A PO purchasing furniture requires
Furniture Requisition Form
How are quotes evaluated once received (3 items)
price, is the item exactly what is requested and is vendor able to provide items by delivery deadline
Field on the form that is almost always checked NO
Any certifications/licenses required?
Person in an agency who oversees all procurement is done according to policy and fairly.
ACCO- Agency Chief Contracting Officer
Needed for submission of all Contract payments
Payment Memo
A grant po requires two things
Is this grant funded
delivery deadline date
Items for which vendor outreach should not be done
If the item is on requirement contract
Whose signature is needed if the vendor is not MWBE and the purchase is not sole source.
Celia Quinn
Federal procurement is governed by these two codes
Titles 10 and 41 of the US code
Never changes in the funding section
Fund-always 001