Supplies or Not Supplies?
The Science Lab is purchasing scissors from Amazon for lab set-up, expenditure type code 55110 was charged accurately.
What is general office supplies?
55110 SUPP/MATLS/NON-CAP EQ OFFICE-Expenditures for office supplies, materials and non-capital equipment; such as paper, paper clips, post-it notes, staples, writing utensils, toner, filing cabinets, office furniture and equipment with a cost less than $5000.
She is our Department Property Administrator
Who is Adriana Ego?
Allowable or Not Allowable: A group of collaborators are coming from University of Elites to discuss the R01 project with our PI. PI planned a charter bus to take the collaborators to a winery for a day. PI asked to charge this to the R01 project.
Not Allowable
RAs do NOT process financial transactions, with this one exception.
What are subawards?
She is our Sr. Manager of Research Administration.
Who is Irene Aranya?
The summer intern ran out of pipette tips, the ET code use to purchase the pipette tips.
What is 55210?
55210 SUPPLIES MATERIALS LABORATORY-Laboratory supplies and materials. Includes radioactive materials, nucleotides (e.g., RNA and DNA containing materials), peptides (e.g., amino acids and proteins), growth media, controlled substances, restriction enzymes, or biological organisms.
She approves all of our department's software license transactions.
Who is Natasha Dehn?
Allowable or Not Allowable: Dr. Urgent needs to buy EthiquXR, an analagesic agent required for mouse surgeries immediately. S/he charged it on their Pcard.
Not allowable
No hazardous materials can be purchased from a PCard.
TCard transactions must be cleared in this time frame before it's force cleared by Financial Management Services.
What is 60 Days?
Travel meals on sponsored awards must use this reimbursement method.
What is the per diem reimbursement method?
The expenditure type code used for a lab to purchase a USB Flash Drive.
What is ET 55116?
55116 COMPUTERS & COMPUTING DEVICES - Computing devices are machines that cost less than $5000 and are used to acquire, store, analyze, process, and publish data and other information electronically, including accessories (or peripherals) for printing, transmitting and receiving, or storing electronic information (e.g. desk & laptop computers, tablets, thumb drives, keyboards, monitors, docking stations, internal & external hard drives, memory upgrades, mouse, printer, scanners, and mobile phones).
This award type starts with "PA," PAXXX.
What is the Sponsored Federal - NIH award type?
Allowable or Not Allowable: Faculty submitted a reimbursement for $125 without a receipt.
Not Allowable
All expenses and transactions greater than $75 require a receipt.
Dr. Visible purchased custom stickers from StickerMule for SHC medical staff in the operating and perioperative areas to increase his/ her lab's presence in the hospital. This ET code was used correctly on the requisition.
What is ET 55110?
55110 SUPP/MATLS/NON-CAP EQ OFFICE-Expenditures for office supplies, materials and non-capital equipment; such as paper, paper clips, post-it notes, staples, writing utensils, toner, filing cabinets, office furniture and equipment with a cost less than $5000.
True or False: Subawards provide the goods and services within its normal business operations.
False
Lab Daredevil is purchasing a microscope with a quote of $2,500 for scientific research, ET code 55215 was charged appropriately.
What is lab non-cap equipment?
55215 LAB/SCI/TECH NON CAP EQUIPMENT-For purchases of equipment with a cost less than $5000 that are used for research, scientific, medical, other technical activities; such as meters, microscopes, pumps, etc.
This contract team handles agreements for Goods and Services to Stanford.
Who is the Procurement Team?
Allowable or Not Allowable: PI paid the Uber driver a 25% tip from home to SFO to attend a scientific conference.
Not Allowable
The tip should not exceed 20%
Postdoc Successful is leaving PI's lab for a faculty position. The lab had dinner at Milagros in Redwood City to celebrate and acknowledge Postdoc Successful's accomplishments. This reimbursement is processed as employee morale.
What is ET 52240?
This dollar amount or greater for a purchase or service requires a single/sole source justification form.
What is $50,000 or greater?
Three bottles of dishwashing liquid were purchased at Target by lab manager. Two bottles are for the lab general use, one bottle is specifically for the Sleep EEG project, to wash the EEG caps and supplies. The one bottle for the EEG project is charged to ET 55210.
What is lab supplies?
55210 SUPPLIES MATERIALS LABORATORY-Laboratory supplies and materials. Includes radioactive materials, nucleotides (e.g., RNA and DNA containing materials), peptides (e.g., amino acids and proteins), growth media, controlled substances, restriction enzymes, or biological organisms.
The Fluidigm Hyperion Tissue Imager has an annual repair and maintenance agreement, expenditure type code 53511 was charged correctly.
What is the ET code for equipment repair and maintenance?
EQUIPMENT REPAIR AND MAINTENANCE-Repair, maintenance, and modification costs of equipment. Includes manufacturer's warranties, preventative maintenance contracts, equipment calibration, and general repairs.
Allowable or Not Allowable: The Open Skies Agreement allows travelers on NIH grants to use European Union (plus Norway), Australian, Japanese, or Swiss airlines.
Allowable
The Open Skies Agreement allows travelers who will be reimbursed by federally sponsored projects to use European Union (plus Norway), Australian, Japanese, or Swiss airlines.
Travel funded by the DOD or by a U.S. military department must be on a U.S. flag air carrier.
Barbara is processing a travel reimbursement and used the Option 2 methodology below.
Option 2: Allocate one-third of the cost to an allowable expenditure type and the remaining two-thirds to an unallowable expenditure type, which may also require an unrestricted award.
Her faculty just completed this type travel with this type of fare.
What is an international flight with a duration of eight hours or more and a higher fare class - such as business class fare?
This regulation prevents the human subject names from being listed in the business purpose of the reimbursement.
What is HIPAA?
HIPAA - Health Insurance Portability and Accountability Act