Report Basics
Q: What is the primary purpose of a business report?
A: To communicate information for decision-making.
Q: What type of report summarizes the financial performance of a company?
A: A financial report.
Q: What is the typical first section of a formal business report?
A: The title page.
Q: Should business reports use active or passive voice?
A: Active voice is preferred.
Q: True or False: Business reports are always persuasive.
A: False. Some are informational, while others are analytical or persuasive.
Q: What type of report is used to evaluate the feasibility of a project?
A: A feasibility report.
Q: What section provides a brief overview of the entire report?
A: The executive summary.
Q: What tone is appropriate for business reports?
A: Professional and objective.
Q: What is the first step in writing a business report?
A: Identify the purpose and audience.
Q: Name one key difference between an informational report and an analytical report.
A: An informational report presents facts; an analytical report includes analysis and recommendations.
Q: Where should recommendations be included in a business report?
A: In the conclusion or a separate "Recommendations" section.
Q: What is jargon, and should it be used in business reports?
A: Jargon is industry-specific language; it should only be used if the audience is familiar with it.
Q: Name two key differences between a memo and a formal business report.
A: A memo is shorter and less formal, while a business report is more detailed and often includes sections like an executive summary and data analysis.
Q: What type of report is commonly used after a business meeting?
A: A meeting minutes report.
Q: True or False: Headings and subheadings are optional in business reports.
A: False. They are essential for organization and readability.
Q: What does “concise language” mean in the context of a business report?
A: Using clear, direct, and efficient language without unnecessary words.
Q: What does SMART stand for in setting objectives for a business report?
A: Specific, Measurable, Achievable, Relevant, Time-bound.
Q: What is the purpose of a compliance report?
A: To show that an organization adheres to regulations or standards.
Q: What is the correct order for the sections of a formal report: Introduction, Recommendations, Executive Summary, Findings?
A: Executive Summary, Introduction, Findings, Recommendations.
Q: What is the primary reason for avoiding vague terms like “some,” “many,” or “various” in a business report?
A: They lack specificity and can make the report unclear or unconvincing.