Report Considerations
_____ ______ makes up a large share of the daily duties of a correctional officer.
Report Writing
used to provide a detailed account of the facts surrounding an inmate’s rule violation. This report sets in motion a series of events that ensure that the inmate receives due process.
Disciplinary Report (DR)
At a minimum, a report should answer who, what, where, when, how, and why, and state what ____ ______ action was taken.
Follow-up action
Incidents in a correctional facility are primarily documented in a ______ _____.
Narrative format
details of the incident such as illnesses, injuries, and behavioral descriptions of persons involved. Are what type of basic information you should record in your notes?
What
A _______ is a written account that communicates all the available facts of an incident, situation, person, or event encountered by the correctional officer in a correctional setting.
Report
used for minor disciplinary violations to detail the counseling and corrective actions taken.
Corrective Consultation (CC) form
The method of collection and disposition of evidence, is know as what?
Follow up action
Before you begin writing a report, _______ _____ ____ relevant to the incident or event.
Gather the information
Types of critical, basic information that you should record in your notes include:
Who, What, Where, When, How, Why, Actions Taken
Because every report has the potential to be widely distributed, you must prepare your reports with care and ________.
Truthfulness
used to record inmate counts as required by Florida Statutes.
Counts form
used any time there is use of force and is attached to an Incident or disciplinary report.
Use of force report
The second step to preparing a report is to record this information in the form of ____.
notes
consists of writing down brief observations or, if it is an interview, quotes from people involved.
Note-taking
Once a report is _____, _____, and _______, it becomes a permanent public record.
Written, Submitted, approved
used to record the location of all equipment at each post.
Equipment Check Form
In the event of an incident, the ____ ___ ____ ___ prepares the report.
officer at the scene
Use a notebook (not loose pieces of paper) to record notes. • Write legibly and in ink. • Identify notes by date. • Record all relevant facts as soon as possible. • Check spelling and numbers (inmate name, cell, or bunk number). • Use only common abbreviations.
Are what?
Rules to help you take the best notes
The third step in writing a report is _______ all the information in your notes that you have gathered and recorded about the incident
Organizing
At the start of each shift, agencies require correctional officers to start a _____, which is a chronological timeline of activities performed during that shift.
Log
used in many correctional facilities to detail any incidents involving inmates.
Incident Reports
Through ______, an officer can often determine how something happened.
Observation
There are five basic steps to follow when writing a corrections report:
Gather info, Record facts, organize facts, write the report, evaluate the report
involves the grouping of recorded information by date and timeline, usually from the first event to the last. T
Chronologically