STUDENT SPONSORSHIP
What is one place a staff should always look for opportunities to promote student sponsorship?
At events, outreaches, social media and during admissions.
What is one tool you can use to offer different types of presentations to churches?
The outreach booking letter in the Development Resources folder.
What is one simple way to thank a donor using Virtuous?
Call the donor using a task from the Virtuous dashboard and log the interaction in their profile.
What online tool should you use to schedule DATs and how many times are you able to visit each Wal-Mart store in your territory during the year?
The Walmart Space Request Tool- 14 times.
What document should guide how much you can spend on gala expenses?
The event budget, which must align with the program’s overall operating budget.
You run out of sponsorship brochures right before a large church outreach. What should you have done to avoid this, and what is your immediate solution?
You should maintain a regular inventory check to ensure brochures are always stocked. As an immediate solution, direct potential sponsors to the Adult & Teen Challenge website where they can sign up online. Be prepared with a QR code or verbal instructions to guide them to the correct page. Reorder brochures immediately for future events.
You realize your campus hasn’t booked enough choir presentations for the month, and your designated choir caller is scheduled for a full week of work duty. What should you do?
Identify and train a backup student or staff member who can make calls temporarily.
Personally handle priority calls to high-potential churches while the backup is being trained.
Review and streamline the call script to make it easier for others to assist.
Reach out to church contacts who’ve hosted in the past, as they may book quickly.
Ensure this situation is prevented in the future by communication with the Director and Program Coordinator.
You notice a donor gave a generous gift last week, but no one has followed up. What two things should you do today?
Call or write a personal thank-you to the donor.
Note the interaction in Virtuous and notify the campus Director if the donor should be contacted directly.
You’re preparing for a weekend of DATs. What supplies must each crew have before they leave campus?
Banners, tables, canopies, ATC t-shirts, lock buckets, brochures, and plenty of product to help the campus meet its budgeted goal.
What are two tasks that every staff member should be trained to do in preparation for the gala?
Promote the event in their work areas.
Help secure ticket sales, sponsorships, and silent auction items.
You’re training a new staff member on how to talk to people about becoming a sponsor during an event. What are 3 key points they should include when speaking with potential sponsors?
The impact of sponsorship on the student’s life.
The ease and monthly cost of becoming a sponsor.
How sponsors receive updates and can stay connected.
A staff member has been scheduled to take a choir for the first time. What areas of training and preparation are essential to ensure they are ready to present?
Know the order of the service and where their speaking part fits.
Be familiar with students and who is approved to share their testimony.
Speak clearly and confidently, and interact well with the pastor and church.
Present crafts and sponsorship info in a clear, inviting way.
A donor you haven’t heard from in a while gave consistently last year but has stopped. What tools in Virtuous can help you re-engage them?
Run a “Best Practices” query to identify lapsed or pre-lapsed donors, review their profile for giving history, then reach out with a personalized message
One of your store managers is frustrated because your team showed up late and was bothering customers. What steps should you take to repair the relationship and prevent it from happening again?
Personally apologize to the manager and thank them for their partnership.
Retrain the crew leader and students on professionalism and expectations.
Confirm future dates and arrival procedures with store contacts in advance.
Your gala is three weeks away, and you don't have enough silent auction items for the event. What should you do?
Identify and assign staff or volunteers to visit local businesses.
Promote item donations through social media or church connections.
Your campus’s sponsorship numbers have stalled. As Development Coordinator, what 3 strategies can you implement over the next month to grow your sponsorship base?
Train staff again on promoting sponsorships during daily interactions.
Increase outreach through social media or events.
Personally follow up with previous sponsors or interested donors.
Your choir team has only booked two outreaches for the month, but you need five to meet your campus goal. What steps can you take immediately to increase outreach opportunities?
Run a search through your contact list and reach out to churches that haven’t been visited recently.
Ask students and staff for church connections.
Re-send the outreach booking letter via email or phone to potential hosts.
Digital Promotion: Create a short promo video featuring students and worship clips to email or text to churches.
You meet a new donor who seems interested in getting more involved but isn’t sure how. What are three ways you can invite them deeper into the ministry?
Invite them for a campus tour or chapel night.
Ask if they’d like to sponsor a student or help with an upcoming event.
Offer to stay in touch with updates on how their support makes an impact.
You’re short on store locations this month and can’t meet your DAT budget goal. What are 3 actions you can take to book more opportunities?
Call and build relationships with new store managers or revisit stores that haven’t hosted in a while.
Look for new stores in your territory.
Partner with local events or outdoor markets as alternative venues.
You’re two weeks away from the gala and still short of your sponsorship goal. What are three things you can do this week to secure more sponsors?
Personally follow up with past sponsors who haven’t committed yet.
Ask staff and other contacts to reach out to their contacts and networks.
Promote remaining sponsorship opportunities on social media, through email, and during church or community announcements—emphasizing visibility and impact.
A church is hosting your choir team, and you want to maximize sponsorship sign-ups. Design a 3-part approach that engages the congregation before, during, and after the service to promote the student sponsorship program.
Before: Provide brochures and talk with the pastor to mention sponsorship in announcements.
During: Have a student share their story and clearly explain the sponsorship program.
After: Set up a table with trained staff and students to answer questions and collect sponsor forms; follow up with thank-you cards and updates.
You have a brand-new student on Day One of the program. Your goal is to have them fully prepared to participate in choir presentations by Month Three. What key areas of training and development need to take place during those first 90 days to prepare them for effective ministry?
Spiritual Growth & Discipleship – Ensure they’re rooted in basic biblical principles, prayer, and personal testimony development so they minister authentically.
Testimony Writing & Refinement – Help them write their story clearly, emphasizing transformation and hope. Coach them through edits and provide regular feedback.
Public Speaking Skills – Train on pacing, tone, body language, and speaking to diverse audiences; include mock presentations.
Worship Participation – Involve them in choir practices early—even as an observer—so they learn songs, rhythm, and flow.
Presentation Etiquette – Teach dress code, punctuality, respectful interaction with church leaders, and how to carry themselves professionally.
Emotional Readiness – Monitor their personal and emotional development to ensure they’re stable and ready to share vulnerably without being triggered.
You’ve been asked to create a monthly lplan to strengthen relationships with your campus’s top donors. What should your plan include?
Call or personally thank top donors monthly.
Send campus updates after major gifts.
Invite them to events or milestones.
Notify the Director of any important donor developments.
Keep clear notes in Virtuous to track each relationship.
You’re training a new crew leader who’s never run a DAT before. What must they be taught to ensure the team is successful and represents the ministry well?
How to set up the table and display crafts/products professionally
How to talk to customers with confidence and respect
How to track donations and product inventory
How to manage student behavior and maintain a positive witness
How to troubleshoot weather, space issues, or schedule changes
How to build relationships with store staff and say thank you
What are the top 5 responsibilities you must organize and delegate to make sure the event is successful?
Ticket sales & guest list tracking
Securing event sponsorships
Silent auction item collection and tracking
Coordinating event logistics (venue, food, setup)
Preparing any presentations or program materials