Enrollment Process
Name 3 steps of the enrollment process….
-inform student of program information and benefits
-intake (paper copy)
-gather student personal documents
-gather consents
-complete FW application
-email to electenroll@congreso.net
How many education hours does each student need each month?
1 hour
Name the 3 parts of the MI.
Long term goal
Short term goal
Action steps
This form is completed during initial meeting with student and includes demographic and eligibility information.
Enrollment Form or Intake Form
Within how many days should you complete a file for a new student?
7 days
What forms DO NOT need to be submitted in the enrollment packet?
Consents
How often do you have to complete Elect Opportunity Form with students?
-within first 30 days of enrollment
-every 6 months from start date
In the acronym S.M.A.R.T, which letter ensures you can track progress toward your goal?
M - Measurable
This should be completed daily or by the end of the week reflect changes or updates in the student’s situation, goals, interactions.
Case Notes
Files must be stored in this manner to protect student privacy.
What is locked and confidential (e.g., locked cabinet or secure digital system)
What are acceptable proofs of pregnancy?
Ultrasound
Doctor’s letter
Clinic paperwork
ER/Hospital discharge papersBreakdown the acceptable forms to meet the monthly 4 hours with students.
Minimum 2-2.5 in person Case Management
30 min phone call
1 hour virtual/facetime
What is not accepted as an MI - goal?
to graduate - students cannot list graduate HS as a goal, instead it’s should be goals that would lead to graduating HS.
ELECT files must be retained for this number of years after the student exits the program.
7 years
Name 5 documents that go in section 5.
Incentive logs
Transition form
Attendance notes
Resume
Employment infoHow many days do you have to enter the intake in DECO?
3 days
What has to be covered in a QHV?
-Review goals
-Home Safety
-Growth and Development/Pregnancy
Which goal-setting technique helps students stay motivated by showing progress over time?
Short-Term Goals
This federal law requires that student records be kept confidential
What is FERPA (Family Educational Rights and Privacy Act)?
Staff should review and update student files at least this often.
Monthly
After completing intake, what are the next forms you should complete with Student within the next 30 days?
-CCP
-CSF
-MI
-Opp Form
-Incentive
What does E.L.E.C.T. stand for?
ELECT (Education Leading to Employment and Career Training)?
A SMART goal should be reviewed and adjusted regularly to ensure continued relevance or progress towards set goal. How often should goal be reviewed with Student?
Every 2 weeks
This form is used to verify the student’s eligibility for the ELECT program
Family works
When a student exits the program, what should be done with the file?
Make sure all documents are updated, all sections updated, exit form printed and in section 6.
File contents then transferred to Manilla folder and filed in bottom drawer.