Records Rally
Any information created, received, and maintained as evidence or information by an organisation or person, regardless of format.
What is a "record" in the context of UK public administration?
Data that describes other data; it provides context, structure, and meaning to digital records
What is metadata?
The type of information frequently exempted under section 40
What is personal information?
The schedule which specifies how long records should be kept before destruction or transfer.
What is a retention schedule?
The ability to use digital information in the way you need, for as long as you need
What is meant by "digital continuity"?
The process for reviewing closure decisions once records are in TNA?
What is re-review?
Which two sections of the FOIA allows refusal of information that would prejudice national security and defence of the British Isles?
What is Section 24 or Section 26?
The National Archives' database
What is "Discovery"?
The software tool developed by OpenKast which allows us to send digital records to TNA.
What is Packaging & Transfer?
The type of exemption which requires a public interest test.
What is a qualified exemption?
Loss or corruption of metadata, context, or file integrity
What is one key risk of migrating records between systems?
A record at TNA that is fully or partially redacted for sensitivity reasons
What is a 'closed' record?
The independent regulator responsible for enforcing FOIA compliance.
What is the Information Commissioner's Office (ICO)?
the process which creates digital copies of physical records; vs records which originate in a digital form.
What is the difference between "digitisation" and "digital-born" records?
The date the FOIA changed from a 30-year rule to 20-year rule.