Forms/Compliance
This is used for budgeting CTSO expenses for the year.
Activity Budget
What is the maximum time allowed to submit collected money to the finance office?
48 Hours (recommended 24)
What should every advisor be trained in when traveling with students?
Medication Distribution
The district will pay for this many student meals during CTSO travel.
One meal per day
This is required for students to attend CTSO events off campus.
Permission Form
Fact or Fiction, if you are traveling to Indianapolis for the day with students, you need have board approval.
Fiction - this is not an overnight trip and our neighboring state of Indiana and KY are okay to travel for day trips
Fact or Fiction, Venmo can be used to collect money or dues from students.
Fiction
What student information must be accessible when traveling with students?
Emergency Medical Forms
Student Transport Self Form
District paid chaperones must be at least this age.
21
This is needed to be able to make purchases from an advisor's 200 account.
Meeting Minutes
Cash collected during fundraisers CANNOT be used for this?
Paying Expenses
It is recommended to have this prior to any trip with students.
Parent Meeting
What is the suggested student to chaperone ratio?
10:1
Students may not use rideshare services such as these when traveling during state and national competitions.
When going to a national competition, how many meals are advisors reimbursed for?
All Meals
A PO should be taken out of this account when attending attractions at a national convention?
200
Advisors must ensure this before any fundraiser begins.
Supervisor and CFO approval
Board approval is needed when doing this?
Traveling out of state or overnight with students.
This form should be submitted when attending a state convention on a non-school day?
Supplemental
After money is collected for affiliation and registration, this must be present in order to deposit into the chapter's 200 account.
Chapter or Officer Vote with Minutes
Advisors must ensure students vote on this during CTSO meetings.
CTSO activities and fundraisers
Fact or Fiction, A student that becomes ill during a trip can have medicine purchased for them with parent approval on a BT credit card.
Fiction
The District will fund travel for national competition only if this requirement is met.