Expense Reports
How often should you submit an expense report?
Monthly (submitted on last day of month)
True/False: When putting together a budget you should include direct expenses only
FALSE - most budgets will include indirect costs and other variable expenses
True/False: Invoices do not need approval to be paid
FALSE - all invoices should have direct manager approval OR tie directly to an approved contract on file
True/False: Corporate credit card should be used for business purposes only.
True: all purchases must be business related as outlined in our handbook
True/False: Payroll is every other Friday
FALSE: Payroll is 2x a month on the 5th and 20th (adjusted for weekends/holidays)
Who needs to approve your expense report?
Your direct manager
True/False: Any staff member can find grant opportunities and build a draft budget
True! We can all play a role in cultivating opportunities that pair well with our mission. Note that a thorough review process must be adhered to before final submission.
What platform do we use to have contracts signed?
DocuSign
Where do you save receipts for transactions made on a corporate card?
TEAMS: General > Admin > TAN Credit Card
Where do you go to obtain a digital copy of your W2?
Gusto
Where do you submit your expense report to be paid (once approved)?
Michelle P or accounting@attainmentnetwork.org
TEAMS: General > Grants Administration > (Create a new folder or add to existing folder for the grant)
Where should you send an invoice to be paid?
Michelle P or accounting@attainmentnetwork.org
What date format is used to save a receipt in the folder?
MM.DD.YY (Document name and initials)
If you need to update my 401k contribution, where do you go to do this?
TransAmerica
(and let Michelle P know I updated it!)
What should be attached to your expense report?
Name two individuals who should review a budget before it is submitted.
Direct Manager and VP of Finance
What document do we need from a consultant in order to create a contract? (Hint: it outlines timeframe, project, fees, etc)
Scope of Work
Which two people do you reach out to if you need your limit increased on your credit card for a specific business purpose?
Direct manager and Michelle P
Where can you find the Employee Handbook?
TEAMS: Admin > HR > Handbook
What account is used to report miles driven on your personal vehicle for a work-related event?
60120 - Staff Transportation/Mileage
What percentage of indirect expenses is recommended on all budgets?
15%
W9
What is the dollar threshold for tracking down a missing receipt?
$25
If you experience a ______ _______ Event, you are eligible to change your benefits mid-plan-year.
Qualifying Life Event (examples include: getting married/divorced, having a baby or adoption, death of dependent, loss/gain in health care coverage)