Come Prepared
Name three of the documents a Court Counselor must have available in court.
- Juvenile petitions
- Court Orders (for juvenile & parent)
- JFDS (CS 001)
- CCA
- YASI Pre-Screen (CS 045)/Full Assessment (CS 046)
- Recommendations for Court (for dispositional hearings)
What is the required dress code for all court hearings?
Business professional
Within how many calendar days must a "Day in Court" entry be completed
5 calendar days for most hearings
*For commitment hearings, the Day in Court must be completed the same day or within 24 hours*
Who must a Court Counselor consult before filing a Motion for Review?
Chief Court Counselor or designee (i.e. Supervisor)
What motion may be filed when a parent violates a court order?
Motion and Order to Show Cause (AOC-J-344)
Who may receive the Court Report information prior to adjudication?
Only the juvenile and their attorney
Within how many business days must errors in a court order be addressed with the clerk
2 business days
What NC-JOIN feature(s) should be used whenever possible when recording court orders in "Day in Court"
Standard Orders - use whenever possible
Additional Orders - used to document orders that do not appear in the Standard Orders
Name one situation that may require a Motion for Review.
- Modifying supervision (E.g., terminations, extensions, modifying conditions)
- Juvenile charged as an adult while on post-release
True or False: JCCs shall assist with coordination of evaluations in incapacity hearings, if directed by the court
True:
JCCs may assist by coordinating transportation or providing information to facilities
True or False: You can prepare and provide a Court Report without the Pre-Dispositional Report Consent signed by the Juvenile and Parent
False
Court Services staff are responsible for coordinating what for secure custody hearings?
Transportation or coordination of virtual hearings
Name two required elements of a court hearing case note.
- Date & Hearing type
- Who was present
- Outcome of the hearing
- Juvenile's custody status
- Next court date/hearing type
- Custody Status (for SCR hearings)
What must be documented in NC-JOIN before filing a Motion for Review?
Case staffing/discussion with CCC or CCS
True or False: Court Counselor can not conduct investigations for emancipation hearingsm, regardless of court orders
False: If ordered by the court, JCCs may investigate and/or substantiate allegations in the following manners.
- verification of residency
- employment
- income
- compliance verification
What must a Court Counselor do upon receiving a court order?
Review it for accuracy and upload the document in NC-JOIN within 5 days
Court Counselors may approach the bench without permission if they have documentation.
False:
JCCs must request to approach the bench to speak with the judge and/or retrieve/provide documentation
After adjudication for certain felony-level offenses, what must a juvenile complete?
Fingerprinting and photographing by law enforcement
What resource is available to help fill out a Motion for Review?
CS 055c Job Aid for Services and Supervision - Sample Wording for Motions for Review
What must occur before a juvenile can be brought into the courtroom in restraints
A restraint hearing and court order
What should happen immediately after a hearing?
Meet with the juvenile and parent/guardian to review the outcome
Name one court action that triggers school notification.
Any felony-level allegation, disposition, transfer, dismissal, or modification
What is a common documentation mistake when entering Day in Court hearings?
Selecting the wrong petition(s), file numbers, or hearings
When victims have requested notification, what must occur before certain motions are entered?
Notice and a hearing with the juvenile present
What is the best district in all of DJJ?
D-10!