Purpose of Reporting
What is the main purpose of the incident reporting policy?
To ensure all incidents are reported accurately, consistently, and promptly.
True or False: Only injuries must be reported.
False — potential injuries must also be reported.
Reports must be factual and what else?
Objective.
What is the first responsibility of any employee at an incident?
Ensure immediate safety.
Why must reports be handled securely?
They contain personal and confidential information.
Incident reporting helps with compliance in what areas?
Legal and regulatory compliance.
Which types of interpersonal incidents must be reported?
Violence, discrimination, harassment, or threats.
What kind of language should be avoided in reports?
Emotional or judgmental language.
Who must employees notify after securing the scene?
The designated leader (Duty Manager, Supervisor, Program Lead).
Who are reports submitted to?
People & Culture or the designated GM.
Name two organizational benefits of proper incident reporting.
Risk management & staff accountability.
Name one non‑injury situation that must be reported.
Damage to property or behavioural concerns.
What information must be included for minors involved in an incident?
Their birthdates.
When must the manager review the submitted report?
Within 5 business days.
True or False: Reports can be emailed casually if needed.
False — they must be submitted securely.
Which external authorities may require documentation from reports?
EMS, Police, Licensing, WCB
How soon must you notify the designated leader after an incident?
As soon as the scene is safe.
What must staff include regarding emergency involvement?
Whether first aid, EMS, or police were involved.
Where can employees find the Incident Report Form?
SharePoint (HR folder).
What must every report include at the end of the form?
Required signatures.
Which key improvement area is supported by consistent incident reporting?
Safety improvements.
How soon must a written report be completed?
Before end of shift when reasonably possible.
Reports must follow one specific rule regarding format — what is it?
They must use the official Incident Report template only.
After submitting the form, what may employees need to participate in?
Follow‑up investigations.
What key principle about objectivity supports confidentiality?
Reports must be factual with no assumptions.