Polaris
"Reason for Referral" section of the PE for new cases?
UWI 2025
UWI
Unaccompanied Alien Children Wellbeing Initiative (UWI)
What are the sections contained in a Case Summary?
Paragraph 1: Minor's life in home country
Paragraph 2: Minor's journey to the United States
Paragraph 3: Minor's time in ORR custody.
Who is responsible for submitting NOCs?
Responsible Staff: Level 2 Case Manager.
Purpose
Confirm minor’s safety and residence location through direct contact.
Report Type
UWI 2025
ORR
Office of Refugee Resettlement
When conducting the UHV, minor is under 15 and the sponsor declines services, what is the outcome for the Case Note?
PRS Services: Sponsor Declined Services (Minor Did Not Decline).
What should be stated at the beginning of the Summary of Incident?
UWI 2025.
CM action after case acceptance?
CM should complete an unannounced visit
Report Status
Pending Submission
UHV
Unaccompanied Home Visit
Report Type
Closing
If contact is made with the sponsor, is it required to submit a NOC?
Timeline Frame
CM should complete an unannounced visit within 14 business days of case acceptance
Where does the CM submit the reports?
In both Polaris and PRS App for review.
UTC
Unable to Contact
For UWI 2025 Case Closing (Unable to locate sponsor/minor), what is the outcome?
Unable to Make Contact
Is submitting a NOC required if the address was previously flagged in the UC Portal?
Yes
The minor is not living at the address, what should the CM do?”
The CM should leave a sealed UTC letter.
UTC Letter Naming Convention
UWI 2025 Unable to Contact Letter_ABCD_1234
HHM
Household Member
Case Note Purpose
Case Closed.
Naming convention?
NOC_ABCD_1234
If new addresses are given within 2–3 business days of PE end, when can the CM close the PE?
The CM may close the PE within 5 business days of the last address visited.