Roles & Responsibilitiess
This senior official is accountable for the quality, integrity, and utility of specific data assets and is responsible for designating Data Stewards
Who is the Data Owner?
S4502 requires agencies to maintain this approved document that defines the purpose, scope, decision rights, and roles of the Data Governance Program
What is a Program Charter?
Agencies must maintain this document that defines critical business terms, metrics, and data elements used in reporting and decision-making
What is a Business Glossary?
When assessing data quality, agencies should evaluate standard dimensions like Accuracy, Completeness, Consistency, and this dimension referring to how up-to-date the data is
What is Timeliness?
Data integration should follow statewide interoperability patterns rather than ad-hoc connections, prioritizing this specific integration pattern
What is API-first?
As a Data Steward, you are responsible for verifying that your governed data assets are accurately represented in this specific type of security document required by P8120
Correct Response: What is a System Security Plan (SSP)?
When identifying a gap in meeting a statewide data governance requirement, an agency must document the affected requirement, basis for the gap, and planned remediation actions in this specific strategic document
What is the governance roadmap?
To avoid duplicating effort, agencies are instructed to leverage existing data classification labels and system inventory records as the primary sources for this descriptive information
What is metadata?
To manage data governance initiatives efficiently, agencies must operate a single one of these processes, rather than handling multiple ad-hoc requests
What is an intake and prioritization process?
For official records, data retention and disposition must be performed in accordance with the schedules of this state entity
State Library, Archives, and Public Records (SLAPR)?
In a Tier 3 agency, this operational group is expected to be a fully distinct tactical body that meets bi-weekly or monthly to execute standards and support operational coordination
What is the Agency Data Management Committee (DMC)?
This specific type of register must be maintained to track unresolved data ownership decisions, data quality problems, or other impediments to policy compliance
What is an issue register?
For critical metadata management, agencies are required to capture the Business Name, Definition, Data Classification, and this assigned individual
Who is the Data Owner
To prevent downstream impact, critical data assets should undergo this systematic evaluation to identify anomalies, patterns, and errors
What is data profiling?
Before executing a contract with a third-party data provider, agencies must document this plan to ensure State data can be securely returned or destroyed upon termination
What is a Data Exit plan?
Technical personnel assigned by IT Leadership to support Data Owners by executing backup, recovery, and security controls hold this role
What is a Data Custodian?
To evaluate conformance with statewide data policies and identify capability gaps, agencies should complete this structured evaluation at least annually
What is a Data Governance self-assessment?
Agencies must ensure that the origins, transformations, and uses of critical data assets are transparent to support troubleshooting and accountability, a concept often referred to as this
What is data lineage?
When recurring data quality issues happen, this specific type of analysis must be performed to prevent them from happening again and to improve upstream processes
What is root cause analysis?
To avoid creating duplicative documentation, verification of data security controls should rely on existing security assessments and artifacts produced under the state's Information Security Policies
What are Information Security Policies (or Security Assessments)?
his specialized role governs geographic information to ensure accuracy and compliance with statewide standards, but is only required for agencies with material geospatial data assets
Correct Response: What is the Geographic Information Officer (GIO
To properly manage changes over time, agencies must maintain this specific administrative practice for any local procedures they create to implement statewide policies
What is version control?
Agencies must maintain an indexed list or catalog of these specific types of assets—such as authoritative sources or data supporting statutory reporting—to ensure they are discoverable for analytics and operational needs
What are critical data assets (or high-value data assets)?
To balance innovation with security obligations, Data Owners must review and formally do this with the risks associated with their data assets
What is accept the risks?
Data Owners must confirm that user access rights for governed data assets are reviewed at least this frequently to enforce the principle of Least Privilege
What is annually?