Pay Me Maybe: Payments, Reimbursements & Procurement
While a PCard is required to order from the UM business account with this supplier, employees who do not have one can create a list of desired items from this company’s website to send to a PCard holder for purchase, thereby avoiding tax charged when making a personal purchase.
What is Amazon?
Before traveling for university business, employees are encouraged to book travel through this U-M preferred system.
What is Concur?
This U-M tool is used by HR administrators to initiate and track employee actions such as hires, transfers, and terminations.
What is HRIS in M-Pathways?
This federal agency is one of the most common sponsors of SRC research and is known by its three-letter abbreviation relating to health.
What is NIH?
This acronym refers to the committee that reviews and approves research involving human subjects at U-M.
What is the IRB, or Institutional Review Board?
A requisition is submitted in M-Pathways to generate this, representing UM’s commitment to pay for the item or services.
what is Purchase Order?
This new hosting limit set at $30 per person per day took effect July 1, 2026.
What are refreshments/snacks?
This document is used to request the hiring of a temporary or student employee at U-M.
What is a Temp/On-Call or Student Employment Request?
This term refers to the period of time during which a sponsored project is active and expenses can be charged to the grant.
What is the project period or award period?
This federal regulation governs the privacy of student education records and limits who can access them.
What is FERPA, or the Family Educational Rights and Privacy Act?
This form is used for non-employee reimbursements that are not travel or hosting.
What is a Payment Request Form?
Hosting events which include this always require pre-approval by the SRC DO. Requests are sent to START for review.
What is alcohol?
This type of request, commonly handled by SRC administrative staff, is submitted when a researcher needs to hire a new employee or extend an existing appointment on a sponsored project.
What is a hiring or appointment request?
This term describes a no-cost extension, allowing a project to continue beyond its original end date without additional funding.
What is a No-Cost Extension, or NCE?
This required training, mandated for all U-M researchers and staff working on federal grants, covers the responsible conduct of research and must be periodically renewed.
What is RCR, or Responsible Conduct of Research Training?
This process is used to pay non-employees for services such as editing and consulting. Payment may be processed by Accounts Payable or Payroll depending on the person’s citizenship status and/or taxability of the service.
What is PeoplePay?
This U-M policy outlines the required approvals and documentation needed when hosting a business meal or event with university funds.
What is the Business Meals & Entertainment Policy?
This form, available as an eForm, is used to request an additional pay.
What is a PTF, or Personnel Transaction Form?
This term describes costs that are shared between a sponsor and the university, sometimes required as a condition of an award
What is cost sharing?
This central office provides digital accessibility review for unit purchases.
What is the DEO, or Disability Equity Office?
This tile in Wolverine Access is used to request Procurement assistance to create new or amend existing contracts.
What is Marketsite+ (Browse Only) ?
This form is used for non-employee travel reimbursements as well as for employed students being reimbursed for travel unrelated to their employment.
What is the TBHER (or TER) Travel and Business Hosting Expense Form?
This term refers to the official university document that authorizes a position, its funding source, and employment terms for a new hire.
What is a Position Authorization Form, or PAF?
This type of grant modification is required when a researcher wants to move funds between budget categories beyond an allowable threshold.
What is a budget allocation?
This federal regulation requires institutions receiving federal funding to maintain specific policies around research misconduct, data management, and financial accountability.
What is Uniform Guidance?