Time Is Money
TREC’s official workweek begins on what day?
Saturday
What is the maximum number of paid leave hours an employee may accumulate?
240 hours.
Fill in the blanks: Right Person, Right Time, Right _____.
Method
You trip over something in the classroom but catch yourself and are not injured. Do you need to report the near miss?
Yes
True or False: In-kind can include donated goods and donated services.
True.
True or False: If you work extra time without getting approval first, you should leave it off your timesheet.
False.
You must still record all time actually worked.
How far in advance should planned leave normally be submitted?
At least one week.
You need to tell your supervisor about a quick schedule change. Is a brief text generally an appropriate communication method?
Yes.
For a brief operational or time-sensitive matter a text is acceptable.
You discover damaged playground equipment that could hurt a child. What should you do?
Protect children from the hazard when safe to do so and promptly report it to your supervisor and the designated health and safety employee.
What percentage of Head Start’s total program costs must generally be provided through non-federal match?
20%
You receive a phone call from a parent that lasts 15 minutes past the time you documented as your time out on your timesheet. What should you do with those 15 minutes?
Record the 15 minutes as time worked, then flex that 15 minutes within the same workweek with supervisor approval.
True or False: Once you turn in a leave request, your request time off is guaranteed?
False.
Employees will receive a scanned copy of their leave request stating whether it is approved or disapproved.
A coworker says, ”Did you hear what happened to with Peggy Sue? And begins complaining about another employee. What should you do?
Redirect the conversation towards facts/direct communication or remove yourself from the conversation.
You recognize a family enrolled at TREC and are curious about something in their record. Since you work for TREC, can you look it up?
No. You must have a legitimate, authorized need to know.
Which of these is needed on volunteer in-kind documentation: the activity performed, the amount of time volunteered, or the volunteer’s signature?
All Three: the activity performed, the amount of time volunteered, or the volunteer’s signature
You were too busy to take your 10-minute rest break. Can you save it and use it to leave 10 minutes early?
No
You work at the BF Center, wake up sick at 5:30am, and know you cannot work. By what time should you try to notify your supervisor?
By 6:00am or whenever reasonably possible.
You have a concern about another employee’s actions. Should you discuss it with several coworkers to see if they agree with you first?
No.
Address it with the appropriate person or through the appropriate supervisory channel.
A child tells you something that makes you reasonably suspect abuse, but you are not sure whether the child is telling the whole story. Should you investigate further before reporting?
No.
You do not need proof, and you should not investigate, interview witnesses, confront the alleged offender, or decide whether the allegation is true before making a required report.
A dentist volunteers in a classroom but does not provide dental services. Should the volunteer time be valued at the dentist’s professional dental rate?
No.
It should be valued based on the service actually provided
A center employee misses two hours while children are scheduled to attend. Can they simply make those hours up Friday when children are not present instead of using leave?
No.
True or False: If you have reached the 240-hour maximum leave balance, TREC must approve the specific dates you request so you do not lose additional leave.
False.
TREC may create a leave-management plan with the employee, but specific requested dates are still subject to staffing, services, meetings, trainings, and other program needs.
A reporter or community member contacts you asking for information about a serious incident involving TREC. Who should handle the response?
Refer the request to the Executive Director.
Employees should not speak on behalf of TREC unless specifically authorized.
You believe a child is in imminent danger. According to TREC’s procedure, who do you contact first?
The Department of Social Services and/or local law enforcement before calling your supervisor.
A parent helped with an allowable program activity, but the volunteer time was never documented. Can staff estimate the hours later so TREC can count them toward the 20% match?
No.
Non-federal match must be supported by verifiable documentation.