Forms
How many signatures are needed in the ASB Report of Ticket Sales?
Signature of the person selling tickets.
Signature of ASB advisor
Verified by ASB Bookkeeper
Are the Clubs established solely to fundraise for other charities an allowable action?
Fundraising for other charities is prohibited. If an exception is anticipated, specific board approval is required.
Can library fines, testing fees, and staff coffee funds be deposited into the ASB bank account?
No, it is prohibited to hold non-ASB funds in the ASB accounts.
Name two mandatory requirements for ASB Clubs.
-Must have one certificated teacher advisor.
-Minimum of 12 active student members.
-Must meet monthly and keep meeting minutes.
-Must follow Club Bylaws.
Name the official officers in ASB.
President
VP
Secretary
Treasurer
*All others are leadership roles
List the Fundraising & Grants required action.
Fundraising: Record all income and expenses for fundraising activities.
Grants: Track and use grant funds according to specified guidelines.
How many signatures are required on the Tally Sheet?
Two signatures stating Name and Title
Give two examples of high-risk fundraisers.
eating contests
dunk tanks
egg tosses
mechanical or animal rides
use of darts
Use of arrows, destruction of cars or other objects
bounce houses
trampolines
How much is the suggested limit for the ASB petty cash?
The suggested limit is $50.00 and must be locked and tracked.
What are the Club Privileges?
*Participate in Club Day
*Host fundraisers and events
*Promote awareness campaigns
Who can be a Club Officer?
Full-time students only.
Name two cash handling requirements accounting-wise.
Proper Cash Handling: Use receipts and track cash transactions.
Bank Account: Maintain a dedicated account for all student body funds.
How many signatures does the ASB Ticket Inventory need?
The form requires the initials of the person completing the form, but no signatures are needed.
Is fundraising for out-of-state field trips/travel allowable?
Only if it follows the district's existing travel policy
Are donation jars as fundraisers allowable?
Yes, it is allowable but requires strong internal control to prevent theft.
Which are the three forms that must be submitted for the application process when forming a club?
*Club Bylaws (must read and acknowledge)
*Club Constitution (includes objectives, meetings, officer elections, event plans)
*Club Budget Plan (required if fundraising)
What are the Sections of a Club Budget?
Estimated Income
Estimated Expenses
Projected Ending Balance
Signatures
What are the two accounting actions for Internal Control?
Segregation of Duties: Separate responsibilities (e.g., different people handle cash and record transactions).
Approvals: Get approvals for all financial transactions before spending.
How many signatures does the ASB Cash Count require?
1 Signature of person counting/verifying cash
2 Signature of the person counting/verifying cash
3 Signature of ASB Advisor
4 Signature of ASB Bookkeeper
Are GoFundMe fundraising an allowable activity for ASB?
No, this activity is prohibited.
Can salaries and benefits for the ASB be paid with ASB funds?
No. Salaries are prohibited from being paid from ASB funds.
Where should the meetings be scheduled and occur?
On campus.
What are the two steps on budgeting for ASB?
1-Create a Budget List: Expected income, expected expenses, and expected ending fund balance.
2-Get Approval: Budget must be approved by the student body board and/or school administration.
How often should you drop off your ASB Binder to the Business Department?
In December and June
Which form approves an expenditure, and who must sign it?
The ASB Expenditure Request and the Principal must sign and date approval before the expenditure happens
Can funds be donated from one club to another club?
No, this transaction is prohibited.
Are purchase of gift cards for any reason, including awards, allowable?
The purchase of gift cards is prohibited
What is a requirement for non-profit fundraising?
Fundraising for non-profits requires district board approval.
Name the two steps of Financial Reporting in ASB.
Prepare Reports: Monthly/quarterly balance sheets and income statements.
Transparency: Share reports with the student body at meetings for accountability.
Who determines if an event needs to be board approved?
Assistant Superintendent of Business Services, Charles Coleman.