Officer Duties
Which officer is responsible for keeping the meeting moving and following parliamentary procedure?
The President
What is the first thing the President does to officially begin a meeting?
Calls the meeting to order
What do the four H's in the 4-H pledge stand for?
Head, Heart, Hands, and Health
What is one important quality of a good leader?
communication, responsibility, honesty, listening, teamwork, respect, organization, or confidence.
You are the President and the meeting is getting loud because several members are talking at once. What should you do?
Bring the meeting back to order and remind members to follow the meeting rules.
Which officer is responsible for recording the minutes of a meeting?
The Secretary
After a member makes a motion, what does the motion usually need before the group discusses it?
A second
Complete this part of the 4-H pledge:
"I pledge my head to clearer thinking, my heart to greater loyalty, my hands to larger service, and my ______ to better living."
Health
True or False: A good leader has to do everything themselves.
False
You are the Secretary and realize you forgot to bring the minutes from the previous meeting. What should you do?
Be honest with the group and follow the club's normal procedure for handling the missing minutes.
Which officer is responsible for helping maintain order during a meeting?
Sergeant at Arms
True or False: A member can discuss a motion before it has been properly made and seconded
False
What is one major purpose of a 4-H club meeting?
To conduct club business, provide education, and give members opportunities to participate and develop leadership skills.
Why is delegation important for a leader?
It allows responsibilities to be shared, helps others develop leadership skills, and makes projects easier to manage.
Two members disagree about how an activity should be run. They are starting to argue. What should the leader do?
Listen to both sides, keep the conversation respectful, and help the members find a solution.
Which officer is responsible for keeping track of the club's financial records?
The Treasurer
What is the purpose of parliamentary procedure?
To help meetings run fairly, orderly, and efficiently while giving members an opportunity to participate
What is a 4-H project?
A planned area of learning where a member develops skills and knowledge through hands-on experiences.
Your club is planning an event, but nobody is volunteering to help. What is one thing a leader could do?
Break the job into smaller tasks, personally invite members to help, explain the importance of the event, or give members choices about what they want to do
Your club has planned a fundraiser, but only three members show up to help. What could you do differently next time?
Communicate earlier, delegate specific jobs, make expectations clear, and involve members in planning.
Name two ways the Vice President can support the President and club.
Helping lead meetings
Stepping in for the President when needed
Coordinating committees
Helping with activities
Supporting club leadership
Put these in the correct order:
A. Discussion
B. Motion
C. Vote
D. Second
B - D - A - C
Name three different ways a 4-H member can demonstrate leadership
serving as an officer, leading an activity, teaching others, volunteering, speaking at an event, serving on a committee, or organizing a service project.
What is more important for a leader: being in charge or helping the team succeed? Explain your answer.
Helping the team succeed. Leadership is about guiding, supporting, and working with others—not simply being in charge.
You are leading an activity and notice that one member isn't participating because they don't feel comfortable with the activity. What should you do?
Check in with the member, listen to their concerns, and find an appropriate way for them to participate or contribute.