President
What does the president represent?
Their local 4-h club and the 4-h program throughout the state
What chair does the vice president serve as?
The program chair
Where does the secretary sit during a business meeting?
Near the president
What does the treasurer handle?
The money
What are the two pledges we say at the beginning of each meeting?
The pledge of allegiance and the 4-h pledge
What is the main job of the president?
To lead and organize business meeting and other members throughout the club
What is the program chair?
The person who introduces program participants and thanks them when leaving
What is the first thing a secretary does during a business meeting?
To call roll
What do they give the receipts?
Proper motions begin with…
“I move…”
What procedure does the president use to conduct the meetings?
Parliamentary Procedure
What is the main job of the vice president?
Assist the president and plan future meeting
What is the main job of the secretary?
To accurately take minutes of the meeting
What do they submit at the end of the year?
The annual financial report
What happens if it has been determined that there is not enough information to finish a vote?
The motion can be tabled
Who fills in for the President when they can’t make it?
The vice president
Who does the vice president work closest with?
The president
What does the secretary read and write on behalf of the group?
They read the correspondence written to the group and they write letters sent from our group
What do they have to prepare monthly?
A summary report of income expenses and current balance
What happens after someone makes a motion?
Someone has to second it
What are the major things we do in a meeting in the right order from beginning to end?
1. The meeting is called to order
2. Pledges
3. Roll call
4. Secretary gives minutes from last meeting
5. Treasurers report
6. Old business
7. New business
8. Activity/Speaker
9. Motion to adjourn
10. Meeting is adjourned