Making motions
Make a motion...
I move to/for the club to...
What is one thing President should do before meeting?
Talk with Community Leaders to develop agenda for meeting
Develop plan for meetings for year
Let VP and club leaders know if you will be absent for meeting
Can the president vote?
Not normally, only in case of a tie.
President does not have to vote in a tie, and if the president does not, the vote fails.
What are the five parts to a meeting?
Opening
Business session
Program
Recreation
Refreshments
How do you ask for corrections? What do you not ask?
Are there any corrections to the minutes?
Are there any additions or corrections to the minutes?
T/F, sit while making a motion?
False, person should always stand when addressing chair and making motion
What should president do during meetings?
Use agenda to stay on track
Start and end meetings on time
Use parliamentary procedure
Appoint committees
Teach and provide all members to express opinions, participate in meetings, and serve on committees
Give three ways to ask for the vote...
Aye, nay
Show of hands, standing, etc (can mix this up)
Ballot
Why do we use Parliamentary Procedure?
justice and courtesy for all
one thing at a time
majority rules
allow the minority to be heard
How do you accept a committee report?
Are there any questions about this committee report? If not, the report be received as read.
Address the chair
Mr President
Madam President
How should the President act during meetings?
Role model for younger members
Be courteous and fair to all
Show respect to others
Give credit to others for jobs they do and thank them for their contributions
Help other officers with their roles and support them
What is a quorum? When is it announced?
The quorum is the majority of members present to conduct the business part of the meeting.
The secretary announced to the President after roll call if a quorum is present.
What is Parliamentary Procedure based on?
Robert's Rules of Order
What is a division of the Question?
This motion is to split a motion with multiple parts into two separate motions to be considered separately.
How does president respond to a motion and second?
Restate motion, It has been moved and seconded to...,
How is Vice President's role different from President?
Serve as chair for committees
Work with club members to create club program for the year
Contact presenters on program before meeting to remind them about their talks, etc
Introduce program and help presenters as needed
Know president's role and parliamentary procedure
What is a majority vote?
Majority vote is more than half the votes cast
How do you refer a motion to a committee?
I move to refer this motion to a committee...
Why would you lay a motion on the table?
To postpone it to a later time, the next meeting, etc.
When do you ask for discussion?
After restating the motion before the vote
"It has been moved and seconded to ...., is there any discussion?
How is gavel used?
One tap: members need to find a seat at the beginning of the meeting, adjournment
One tap: completion of a motion with "motion passed or failed"
Two taps: calls meeting to order
Three taps: all members rise
A series of sharp loud taps is meant to restore order
When does the club need to have 2/3 majority vote to pass?
To close nominations
To call for a vote (end discussion at once and vote)
When the president announces the results of a vote, a member can call for a division of the house when the count is not definite (like a voice vote), which prompts the President to count the vote again using a different method.
How do you withdraw a motion?
I wish to withdraw my motion.
Has be be done by the person who made the motion
Withdrawing a motion keeps the motion off the records, does not require a second.