Vocabulary
Writing Letters
Standard Letter Format
Optional Letter Parts
Editing and Publishing Letters
100

Means that no punctuation follows the salutation or complimentary close. 

What is open punctuation?

100

The letterhead (header), date, letter address, salutation, body, complimentary close, the writer's name and title, and reference initials. 

What are the standard parts of a letter?

100

The place in the letter which shows who wrote the letter.

What is the Writer's Name and Title?

100

Used when a letter is not addressed personally to an individual, but rather to an organization. 

What is an attention line?

100

Using this format saves time because no tab settings are required.  All lines begin at the left margin. 

What is block letter format?

200

Means that a colon follows the salutation and a comma follows the complimentary close. 

What is mixed punctuation?

200

The part of the letter that contains your name, address, city, state, and ZIP Code.

What is the letterhead?

200

Contains the paragraphs of the letter.

What is the Body?

200

Directs the reader to a source document. 

What is a reference line?

200

This types of labels are often used when letters are mailed to many recipients. 

What are self-adhesive labels?

300

A sentence or paragraph at the end of the letter that reinforces the message or provides additional information. 

What is a postscript?

300

Contains the name and address of the receiver. 

What is the letter address?

300

An example would be "Dear Mrs. Nunez" or "Ladies and Gentlemen".

What is a salutation?

300

Provides the letter's topic.

What is the Subject Line?

300

Businesses often use envelopes with a preprinted address for themselves when sending out letters. 

What is a return address?

400

This feature copies the letter address from a letter you have keyed and is automatically inserted on an envelope. 

What is the Envelope feature?

400

An example of this part of the letter would be "Sincerely" or "Best".

What is the complimentary close?

400

Indicates when a letter was composed.

What is the date?

400

In a letter, you can add this optional letter part for emphasis. 

What is a postscript?

400

Two types of letters you can write (one is more formal than the other). 

Personal or Professional business letters.

500

May be prepared in block or modified block format. 

What two styles are used for business letters?

500

Indicates who keyed a letter.

What are the reference initials?

500

Indicates "Enclosure" on the letter.

What is an enclosure notation?

500

Typically accomplished by placing the letter in an envelope and sending it by interoffice mail, US Mail, or a private mail carrier.

What is publishing a letter?

500

Should be folded neatly before being inserted into an envelope. 

What is a business letter?

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