Vocabulary
Means that no punctuation follows the salutation or complimentary close.
What is open punctuation?
The letterhead (header), date, letter address, salutation, body, complimentary close, the writer's name and title, and reference initials.
What are the standard parts of a letter?
The place in the letter which shows who wrote the letter.
What is the Writer's Name and Title?
Used when a letter is not addressed personally to an individual, but rather to an organization.
What is an attention line?
Using this format saves time because no tab settings are required. All lines begin at the left margin.
What is block letter format?
Means that a colon follows the salutation and a comma follows the complimentary close.
What is mixed punctuation?
The part of the letter that contains your name, address, city, state, and ZIP Code.
What is the letterhead?
Contains the paragraphs of the letter.
What is the Body?
Directs the reader to a source document.
What is a reference line?
This types of labels are often used when letters are mailed to many recipients.
What are self-adhesive labels?
A sentence or paragraph at the end of the letter that reinforces the message or provides additional information.
What is a postscript?
Contains the name and address of the receiver.
What is the letter address?
An example would be "Dear Mrs. Nunez" or "Ladies and Gentlemen".
What is a salutation?
Provides the letter's topic.
What is the Subject Line?
Businesses often use envelopes with a preprinted address for themselves when sending out letters.
What is a return address?
This feature copies the letter address from a letter you have keyed and is automatically inserted on an envelope.
What is the Envelope feature?
An example of this part of the letter would be "Sincerely" or "Best".
What is the complimentary close?
Indicates when a letter was composed.
What is the date?
In a letter, you can add this optional letter part for emphasis.
What is a postscript?
Two types of letters you can write (one is more formal than the other).
Personal or Professional business letters.
May be prepared in block or modified block format.
What two styles are used for business letters?
Indicates who keyed a letter.
What are the reference initials?
Indicates "Enclosure" on the letter.
What is an enclosure notation?
Typically accomplished by placing the letter in an envelope and sending it by interoffice mail, US Mail, or a private mail carrier.
What is publishing a letter?
Should be folded neatly before being inserted into an envelope.
What is a business letter?