Office Equipment and Supplies Key Terms
A collection of records created and stored on a computer.
database (dā’tă-bās)
Most common type of computer in a Medical office.
What is a Desk Top Computer?
Also known as Telemedicine.
What is Telehealth?
Supplies only required ordering occasionally.
What are periodic supplies?
A program, or set of instructions, that tells a computer what to do.
software (soft’wār)
Any payment of funds made by the physician’s office for goods and services.
disbursement (dis-bĕrs’mĕnt)
A small computer about the size of a magazine that weighs about a few pounds.
What is a laptop?
Operating system using a graphic interface or GUI?
What is Windows?
Pens, paper, paperclips, and pencils fall into this category.
What is administrative supplies?
A formal request from a staff member or physician for the purchase of equipment or supplies. Also a physician’s order for laboratory tests.
requisition (rĕk’wĭ-zĭsh’ŭn)
A statement of denial of legal liability or that refutes the authenticity of a claim.
disclaimer (dis-clām’ĕr)
Slate shaped mobile computers equipped with a touch screen.
What is a tablet?
Used for creating patient's bills.
What is accounting software?
The first step in evaluating the needs of the office.
What is research?
A form that authorizes a purchase for the practice.
purchase order (pŭr’chăs ōr’dĕr)
Pictorial images; on a computer screen, graphic symbols that identify menu choices.
icons (ī’konz)
Screen that displays the documents, records or spreadsheets.
What is a monitor?
Used for interoffice communication?
What is e-mail?
Equipment used for a specific time and can be purchased at the end of that time.
What is a lease?
A contract that guarantees free service and parts replacement for a certain period of time, usually 1 year.
What is a warranty?
Any organization that transmits health information in an electronic form that is related in any way with a HIPAA-covered business.
covered entity (kŭv’ĕrd en’ti-tē)
Computer's internal memory.
What is the hard drive?
Patient can access their medical record and communicate with the office.
What is Patient Portal?
Items absolutely essential for the office to function.
What are vital items?
The process or technology of reading data in printed form by a device that scans and identifies characters.
optical character recognition (OCR) (op’ti-kăl kar’ăk-tĕr rek’ŏg-nish’ŭn)